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pdp2025's avatar
pdp2025
New Member
9 months ago
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Power BI Service Scheduled Refresh

Hello all, I've had a dashboard project running with the scheduled refresh function for several months now, with issues being few and far between. I recently (<24hrs ago) upgraded my user license to...
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  • AntoineW's avatar
    AntoineW
    9 months ago

    Hello pdp2025,

     

    To complete the answer from the communities, when you upgrade from Power BI Pro → Power BI Premium Per User (PPU), the increased refresh limits (up to 48/day) do not always apply instantly. There are two important points to keep in mind:

    1. License upgrade can take some time to fully propagate

    Even though the PPU license is assigned, it may take several hours (sometimes up to 24h) for:

    • workspace capacities to recognize the new license

    • Power BI service to re-evaluate refresh quotas

    • datasets to update their refresh capabilities

    This delay is normal.
    Once the backend is fully synchronized, the limit should update to the PPU refresh quota.

    2. Your workspace must be in a PPU capacity

    Even if you personally have PPU, the dataset refresh limit depends on the workspace capacity, not the user license.

    To unlock:

    • 48 scheduled refreshes per day

    • larger dataset sizes

    • incremental refresh improvements

    ➡️ The workspace must be upgraded to Premium Per User as well.

    If your workspace is still on Pro, you will remain capped at 8 refreshes.

    3. All users who want to access the report must also have a PPU license

    Once the workspace is switched to PPU:

    • every viewer, contributor, or admin of that workspace
      must also have a PPU license.

    Otherwise they will not be able to access the content, even if you have PPU yourself.

     

    Hope it can help you!

    Best regards,

    Antoine

Arul's avatar
Arul
Icon for Super User rankSuper User
9 months ago

pdp2025 ,

Upgrading your user license alone doesn’t increase the scheduled refresh limit, the workspace itself must also be enabled for Premium Per User (PPU). Only when the workspace is assigned to PPU will the refresh capacity expand from 8 to 48 times per day.

 

Solution:

  • Go to your Workspace Settings in Power BI Service
  • Check the License mode section
  • Ensure it shows:
    • Premium per user (if you have PPU license), OR
    • Premium per capacity (if your organization has Premium capacity)
  • If it still shows Pro, you need to either:
    • Upgrade the workspace to Premium (if you have PPU)
    • Request your admin to assign the workspace to Premium capacity