Power BI Premium (Per User) User Sharing to Other Employees (Getting Signed Up for a 60-day trial)

[carlom_iptech]

I now have a Power BI Premium (Per User) account and have been sharing reports to other employees with a 'Website or portal' link:

It appears when others click on the link, they need to request access and when I grant them access, their account get's signed up for the 60-day 'Pro' trial. Does that imply they need to have Pro accounts to view my shared reports?

Also, even if I add the user to "Direct access", they are still prompted to "request access" when they first click on the link. Why is that?

[vanessafvg]

you only get 'free' licenses if you have power bi premium per capacity,  otherwise ppu is premium per user, and anyone using that workspace created with ppu needs premium per user.    In a normal shared capacity workspace you all need pro licences.

[carlom_iptech]

So are you telling me that as a Premium (Per User) user, I can share to other employees, but they will also need Premium after the 60-day trial just to see the reports I shared?

Premium (per capacity) is out of the question for us. To put it simply, with my Premium (Per User) account, can other employess (without Pro or Premium) still view the reports I've shared after 60 days?

[vanessafvg]

did you have a specific reason for doing them in premium?  yes if you create a workspace that is for premium per user, as the license name depicts, its per user unfortunately.

So if you need to share with normal pro licenses you need to use shared capacity or premium per capacity.

[carlom_iptech]

The licensing for this is such a headache.

I was initially wanting to use a Power Automate flow to generate the reports to share out to users as a PDF, but apparently needed a subscription. I went through the whole ordeal of subscribing to Pro (Per User) finding out it's not correct THEN Premium (Per User) only to find out they were still wrong for what I wanted.

That's how it got to Premium (Per User).

I'm just trying to find out what I can actually do with this license. I figured I'd try sharing with it, but apparently it's still not going to work.

Is there a scenario where I can do what I want with a reasonable cost? I'm talking sharing view-only reports to about 15 people. 

[vanessafvg]

yeah sorry it is tricky.  I guess in order to suggest the correct thing can you explain a little more about your setup?    what you are trying to do,  i understand your trying to share a report you created, but unfortunately when using power bi a license is required when you share.   

the only way to share for free in power bi is to open it up to public https://learn.microsoft.com/en-us/power-bi/collaborate-share/service-publish-to-web

which means anyone can view it.

otherwise unfortunately you need pro license at the minimum to share.