O365 users are unable to view the reports share with them by the Pro user

[BI_Analyticz]

O365 users are unable to view the reports share with them by the Pro user.

I have Power BI Pro license and I shared the report to few users. These users dont have Power BI Pro license but all re O365 users.

These users when they access my report for the first time they have been assigned a pro 60 trial license AUTOMATICALLY. Now the trial got over and they are unable to view my reports.

O365 users can view my reports for free even they dont have pro license? Am I correct? If Yes then why my users are not able to view my reports.

[Anonymous]

I read here (Embed a report in a secure portal or website - Power BI | Microsoft Docs) that  "the user needs to be correctly licensed – either they need a Power BI Pro or Premium Per User (PPU) license, or the report must be in a workspace that is in a Power BI Premium capacity."  So rather than license everyone in my org with a Pro license, could I designate a workspace as a premium workspace and then embed reports in that workspace to our Sharepoint site to give everyone view-only access?  

[v-luwang-msft · Accepted solution]

Hi @BI_Analyticz ,

Sharing and license in PowerBI Service has always been governed by the following rules：

In power bi service

For normal, if you want to share a private report to others, you and others both need the Pro license.
If you have purchased Premium and add your content to Premium, then when you share the content, the receiver could be free user.
https://docs.microsoft.com/en-us/power-bi/service-free-vs-pro
https://docs.microsoft.com/en-us/power-bi/service-premium

Another way, you could publish report to web, then anyone could access it.

But When you use Publish to web, the report or visual you publish can be viewed by anyone on the Internet. There is no authentication used when viewing these reports. Only use Publish to web with reports and data that the anyone on the Internet (unauthenticated members of the public) should be able to see. This includes detail level data that is aggregated in your reports. Before publishing this report, ensure you have the right to share the data and visualizations publicly. Do not publish confidential or proprietary information. If in doubt, check your organization's policies before publishing.

https://docs.microsoft.com/en-us/power-bi/service-publish-to-web

And if you want to share to other user without Power BI Pro license and Power BI premium,you could use  publish report to web,also you can store Pbix files in a shared folder.

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Best Regards

Lucien

[RajaCSN]

To share a report with other users, you need to have a PRO license as well those "other" users should also have a PRO license. Else, they don't have access to your reports.

Office 365 license is different. However, if you have Office 365 / Microsoft 365 - E5 license, it comes with a Power BI PRO license bundled.