Multiple Apps within Workspace (Best Practice)

[Del235]

If I have a workspace with multiple reports, but need to create multiple apps with subsets of the reports, Is it best to do them within a single workspace or multiple workspaces which contain a single app?

[Greg_Deckler · Accepted solution]

@Del235 I would use Audiences for this as this is the least amount of overhead by far and Audiences were specifically introduced to fill this gap. But, without a full list of business requirements, can't say anything for certain.

[v-huijiey-msft · Accepted solution]

Hi @Del235 ,

Thanks for the reply from Greg_Deckler .

Create different apps from the same workspace. Use one workspace for multiple audience groups. There is a navigation pane to help users access different reports and dashboards.

Consider using separate workspaces if you provide different sets of reports to different groups of developers or data analysts. For example, if you need to share a report with two different audiences, create two workspaces, each containing the relevant reports.

In summary, use workspaces for development and sharing, and leverage apps to organize and distribute content. Whether to use a single workspace or multiple workspaces depends on your specific requirements and audience separation needs.

For more details, please see:

Publish an app in Power BI - Power BI | Microsoft Learn

Ultimate Sharing Strategy: Power BI Apps - RADACAD

If you have any other questions please feel free to contact me.

Best Regards,
Yang
Community Support Team

If there is any post helps, then please consider Accept it as the solution  to help the other members find it more quickly.
If I misunderstand your needs or you still have problems on it, please feel free to let us know. Thanks a lot!

[Greg_Deckler · Accepted solution]

@Del235 I would use Audiences for this as this is the least amount of overhead by far and Audiences were specifically introduced to fill this gap. But, without a full list of business requirements, can't say anything for certain.