Monitor the use of PowerBI across all reports

[neilcotton]

Good day, all.

I wanted to know if there was a way that we could monitor usage (just basic access details) across our all our reports. 

The actual goal is to basically look who is using the service in anyway, not down at the levels of frequency or page level views.

We've only got a dozen workspaces, with maybe 50 reports, so if there was some specific config or report to develop to monitor these collectively, then that's not unsumountable, as long as it's a one off. Alternatively, is there anything built into PBI Service, or even at tenant level to say that the PBIService was consumed by user X, Y, Z.

I know I can look at the last month of usage on a report by report basis, but I want a simple way to see who has accessed what without interogating each of the report usage metrics.

Does anybody have any clever ideas?

Many thanks in advance

  Neil

[Tutu_in_YYC · Accepted solution]

In our org, we collect audit log data and store it in a database (because auditlog data retention is only 90days). With the data, you can create a power bi report to track usage The audit log has alot of info, ie who,where,how,what and contains more operations than just power bi activities. So you might want to filter down to just the relevant activities eg view report, create dataset etc

https://learn.microsoft.com/en-us/power-bi/enterprise/service-admin-auditing

[neilcotton]

Thanks Tutu. That is some great information. I'll look into that. Many thanks.

[Tutu_in_YYC]

The data is great for auditing too