How to identify users who open Power BI Reports in the Cloud (using only Power BI Online with AD)?

[PBIFanHook7]

Is there a method to track users who open Power BI Reports in the Cloud? We are using Active Directory. (We also have IBM Cognos Reports in the Cloud and the users are being tracked because LDAP is being used.) We would like to be able to identify/track users who open Power BI Reports with sensitive (PII) data. If there is a way to do this, please let me know whether other services (like Fabric) are required. 

Thanks in advance for your help. 

[Deku · Accepted solution]

I think the Feature usage and adoption report has the Activity logs. You can either use that report or build on off it to look at report open events to see who has opened specific reports. If the report is in question have sensitivity labels, you can filter to look at those

[v-saisrao-msft · Accepted solution]

Hi @PBIFanHook7 

Thank you for reaching out to the Microsoft Fabric Forum Community. 

Tracking access to Power BI reports containing sensitive data is crucial for governance, especially when PII is involved. 
Thanks to @Deku, for the helpful suggestion on the Feature Usage and Adoption report it provides a good starting point to understand high-level report usage and trends. 
To build on that, here’s a more comprehensive approach that may help you identify users who open Power BI reports in the cloud, especially since you’re using Azure Active Directory and want to ensure oversight for sensitive content. 

• To track access to sensitive Power BI reports, use Microsoft 365 Audit Logs, which captures activities like report views, exports, and shares—along with user identity, timestamp, and report details. Access logs via the Purview Compliance Portal, PowerShell, or Graph API, and ensure auditing is enabled in your tenant. 

Search the audit log | Microsoft Learn 

•  Use Power BI Usage Metrics to quickly see who viewed a report, how often, and when. Available per report or workspace, these metrics are accessible from the workspace UI and are helpful for high-level insights and sharing with report owners. 

Monitor report usage metrics - Power BI | Microsoft Learn 

Solved: How to find how many users have access to PowerBI ... - Microsoft Fabric Community 
If this post helps, then please give us ‘Kudos’ and consider Accept it as a solution to help the other members find it more quickly. 

Thank you. 

[PBIFanHook7]

@v-saisrao-msft thanks for the very helpful information. I am wondering if I can accept two responses as the solution. @Deku also provided very helpful information. 

[v-saisrao-msft]

Hi @PBIFanHook7,
Yes, you can accept both responses as the solution.

Thank you.

[PBIFanHook7]

@v-saisrao-msft Thanks again. I accepted your response as a solution and another response as the solution. I hope I did it correctly. 

[Deku]

You can

[PBIFanHook7]

@Deku Thanks again. I accepted your response as a solution and another response as the solution. I hope I did it correctly. 

[Deku · Accepted solution]

I think the Feature usage and adoption report has the Activity logs. You can either use that report or build on off it to look at report open events to see who has opened specific reports. If the report is in question have sensitivity labels, you can filter to look at those

[PBIFanHook7]

@Deku thanks for the very helpful information. I cannot open your first link (Feature usage and adoption report). I googled it and found https://learn.microsoft.com/en-us/fabric/admin/feature-usage-adoption . Is this the link you are referring to? Do you know if I can accept two responses as the solution? I received two great responses to this post. Thanks again. 

[Deku]

That is it

[PBIFanHook7]

@Deku thanks for the very helpful information. I cannot open your first link (Feature usage and adoption report). I googled it and found https://learn.microsoft.com/en-us/fabric/admin/feature-usage-adoption . Is this the link you are referring to? Do you know if I can accept two responses as the solution? I received two great responses to this post.