How to Transition My Organization to Microsoft Fabric or Upgrade Licensing for Report Access?

[Luiz2002]

A few days ago, my organization required access to real-time data in a report. Since the report contains sensitive organizational data, I could not publish it publicly on the web. To address this, I created a semantic model and configured a process where data is sent via an API from a server throughout the day. The solution has been highly effective, and the report is well-received by my colleagues. However, I am now seeing the following message: "The trial version of Microsoft Fabric has ended. To continue working with Fabric items, purchase Fabric or move the items to a Power BI Premium capacity. Fabric items that are not moved within 7 days after the trial ends may be permanently deleted."
My question is:
What steps should I take to migrate the 20 participants in my organization to Microsoft Fabric?
Alternatively, should I upgrade the account used to build the report to a Pro or Premium license?
If I upgrade the account, would users without a Pro or Premium license be able to access and view the report?

Thank you for your guidance.

[v-vpabbu]

Hi @Luiz2002,

As we haven’t heard back from you, we wanted to kindly follow up to check if the solution provided for the issue worked? or Let us know if you need any further assistance?
If our response addressed, please mark it as Accept as solution and click Yes if you found it helpful.

Regards,
Vinay Pabbu

[v-vpabbu]

Hi @Luiz2002,

May I ask if you have gotten this issue resolved?

If it is solved, please mark the helpful reply or share your solution and accept it as solution, it will be helpful for other members of the community who have similar problems as yours to solve it faster.

Regards,
Vinay Pabbu

[v-vpabbu]

Hi @Luiz2002,

As we haven’t heard back from you, we wanted to kindly follow up to check if the solution provided for the issue worked? or Let us know if you need any further assistance?
If our response addressed, please mark it as Accept as solution and click Yes if you found it helpful.

Regards,
Vinay Pabbu

[v-vpabbu]

Hi @Luiz2002,

Thank you for reaching out to Microsoft Fabric Community Forum.

I would like to suggest two options here.

Option 1: Migrate to Microsoft Fabric
Premium Per Capacity allows users to view reports without needing individual Pro licenses. Only the workspace or organization needs the Premium Per Capacity (P SKU) license.

To migrate to Microsoft Fabric, purchase Power BI Premium Per Capacity (P SKU), which grants the necessary capacity for the workspace. Once purchased, assign reports, data models, and other items to the Premium Capacity workspace, enabling broad access. This allows users to view the reports without requiring individual Pro licenses, as access is granted through the Premium Capacity license.

Option 2: Upgrade Creator's Account
To share reports with users, you must ensure that both the creator and the users have the appropriate licenses. In this case, users need either Pro or Premium Per User (PPU) licenses to view the reports.

The creator must have either a Pro or PPU license to create and share reports.
Share the report with users Only users with Pro or PPU licenses will be able to view the report. Users without these licenses will not be able to access the report.

Recommendation: Opt for Premium Per Capacity if you need to provide access to 20 participants without requiring individual Pro licenses.

[Tutu_in_YYC]

The quickest/cheapest way is to get all the 20 participants including yourself who created the report a Power BI Pro license. Then set your workspace to shared capacity (free capacity which is limited to 1GB per semantic model). This way all 20 of them can continue viewing the report.

This is assuming that you are not using any other Fabric data engineering services like lakehouse, dataflow gen2 etc.