Global Search Permissions Limitations

[vwithers]

Hi all,

My organization has recently transitioned to Power BI as our reporting service and many end-users who want to view reports in the Power BI Service make use of the global search feature. However, we have noticed that users who don't have access to certain reports, get the option to click on the report once it is suggested in the global search bar. This, of course, leads them directly to a permissions error popup, but I want the user to not see the report at all when they search for it and don't have access. This is an even bigger issue as we do not give viewers access to the workspace, but rather only the app. Furthermore, when they search for a report called "Accounting Team Performance Dashboard", they see the both the workspace version (which they don't have access to) and the app version (which they do have access to), and since they are the same name, it is a complete random guess as to which one they should click. Is there a way that I can simply alter the settings for the global search feature so that it will only pop up with reports the user has access to? Please reply if you need more information.

Thanks,

Vik

[v-xiandat-msft]

Hi @vwithers ，

Have you solved your problem? If solved please mark the reply in this post which you think is helpful as a solution to help more others facing the same problem to find a solution quickly, thank you very much!

Best Regards,

Xianda Tang

If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

[aj1973 · Accepted solution]

Hi @vwithers 

I think changing the name of the report in the workspace is a good option. It's good and recommended to use Apps for end users but rename the report in Apps is also recommended 

[vwithers]

Hi @aj1973,

Thanks for your quick reply and solution. I would've preferred that this was a feature in the admin portal (to stop users from seeing reports they don't have permissions to in the search bar), but this is a work around that I am okay with. I will submit this as an idea.

Thanks again,

Vik