Give Access to other Users to manually update the sinematic model in my workspace.

[T-Pan]

Hello everyone,

I have uploaded in power bi service "my workspace" a report which is feeded from folders located in SharePoint. Every monday i have to refresh the report. I want to ask if i can give access to a colleague to make the refresh in case of my absence (to refresh the sinematic model if i am right)?

[aj1973 · Accepted solution]

Hi @T-Pan 

In general for a user to be able to refresh a Dataset, he needs to be the owner of it. To take over the ownership when you are absent the user needs to be a member in the workspace. Adding members to My Workspace in Power BI is not possible.

[gsrikar33]

Hi Everyone,

I can give my colleagues refresh access to my reports.

Just give a contributor role to a user in the workspace where the report is deployed.

I tested and it worked.
We should do more testing to understand the level of access the user would get with the 'Contributor' role and the risks associated with it.

[Anonymous · Accepted solution]

Hi  @T-Pan 

As @T-Pan mentioned , if you want other user to refresh the semantic model , he must be the owner of the semantic . That means the user must be a member in "My workspace" and he must have the role of contributor and above. But My workspace doesn't support adding users.

You can set scheduled refresh for your semantic model , so that the semantic models can be refreshed at specified times.

Configure scheduled refresh - Power BI | Microsoft Learn

Best Regards,
Community Support Team _ Ailsa Tao
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

[aj1973 · Accepted solution]

Hi @T-Pan 

In general for a user to be able to refresh a Dataset, he needs to be the owner of it. To take over the ownership when you are absent the user needs to be a member in the workspace. Adding members to My Workspace in Power BI is not possible.