Embedding Power BI Visuals in PowerPoint for External Viewers

[JohnZiad555]

Hello everyone,

I have a Power BI dashboard that I have shared with three colleagues. They need to embed visuals from this dashboard into PowerPoint presentations to share with their target audience. However, when the presentations are viewed by others, the embedded visuals do not display correctly.

Is there a way to embed Power BI visuals in PowerPoint so that they are viewable by anyone, without giving them access to the actual Power BI dashboard? I need to be 100% sure that the target audience can't access the dashboard/change filters, so thats why I am approaching it this way. 

Any guidance or solutions would be greatly appreciated.

Thank you!

[JohnZiad555]

Hi @Anonymous 

Thanks. It's important that it's a live embedded visual though. 

Some context:

Group 'X' has access to a dashboard. They want to share a few visualisations of the dashboard with group 'Y' (Important detail: Group 'Y' is only allowed to see them with the filters set on the visual).

Group 'X' decides to share the visuals by embedding them (live connection) in the PowerPoint. Only there is a problem now; group 'Y' cannot see the content of the embedded image because they do not have access to the dashboard.

It basically comes down to the following question:
- Is there any way that group 'Y' can still see the content of the embedded visuals in the .pptx without us giving them access to the entire dashboard? We want to avoid them using other filters on the dashboard. It's fine that they can see the embedded visuals though. 

Please note: everyone has Power BI Pro accounts in this case. 

Any advice? 

[Anonymous]

Hi @JohnZiad555 

The most secure way to share Power BI visuals without granting access to the dashboard is by exporting the visuals as images. This can be done by going to your desired visual in Power BI, selecting the "More options (...)" menu, and choosing "Export to PDF" or "Export to PowerPoint". This will create static images of your visuals that can be inserted into your PowerPoint slides. Note that these images won't be live or interactive, but they will be viewable by anyone without requiring access to Power BI.

Best Regards,

Jayleny

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