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Helper I
Helper I

Connecting to SharePoint Excel file from more than one Power BI Service workspace

I have connected to a Sharepoint Online Excel file from my Power BI service Workspace A.  I need to connect to the same Excel file from Workspace B.  I'm following these same steps in each workspace:


1. Go to workspace.

2. Click on Get data.

3. Choose Get Files

4. Choose SharePoint Team Sites

5. Enter Site URL

6. Drill through sub-folders until Excel file is located

7. Choose Excel file and click on Connect

8. Click on Connect (connect, manage, and view Excel in Power BI)


When I try to connect from Workspace B, I get the error message:


This workbook already exists in Power BI.


I need to use the same workbook in two separate workspaces.  How do I accomplish this?

New Member

I am having the same issue.
Did you ever find a way of being able to add/link the Excel file as a Workbook in both workspaces?
It seems crazy that Microsoft is all about One Copy at the moment, yet they force you to duplicate your Excel file if you want to use it as a workbook in two diferent Power BI Apps.

Advocate I
Advocate I

Thanks for your feedback collinq.  In regards to your response: "You could solve this by using Workspace A as the connection for the report in Workspace B", I'm not sure how to do this.  I did not think you could share a workbook between two workspaces.  I don't see a "Save As" option on the workbook, like I do when I want to save a report to another workspace.  Please explain.  Thank you.

Hi, @appsac1 


You have to use the report connect to the excel file, otherwise it won't work.


Best Regards,
Community Support Team _ Janey
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

Thanks for the information

Super User
Super User

HI @appsac1 ,


You could solve this by using Workspace A as the connection for the report in Workspace B.  


Another solution would be to use Desktop and connect to the file and then publish the two separate reports to the two separate workspace from Desktop.




That said, if you are in Workspace 2, 

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