Skip to main content
cancel
Showing results for 
Search instead for 
Did you mean: 

Calling all Data Engineers! Fabric Data Engineer (Exam DP-700) live sessions are back! Starting October 16th. Sign up.

Reply
roozbeh_al
Frequent Visitor

send an email with power bi report server

I want to send an email to my customers from the data on my dashboard - when data reaches its dangerous level, or on a daily basis. I create my dashboards using Power BI Desktop and then publish them on the Report Server, and I do NOT have a pro license.
Is there any means (like microsoft flow) to do this for us?

1 ACCEPTED SOLUTION

It depens, if you need only send an information about data, there is more options.

If you need send "report" is best (I think) option Paginated report using Report Builder. 

 

After you have Paginated published on Power BI Report Server, you can subscribe. You can subscribe (one or more) as standard subsribe (fixed time period and recipients) or as datadriven subsriptions (content of subscription and recepients can be drived based on data)

View solution in original post

4 REPLIES 4
josef78
Memorable Member
Memorable Member

You can use Report Server Subscription or Data driven subcsription.

First, if you want sent a report in email, you must create static (paginated) report, in Report Builder. If you are using dedicated PBI model in SSAS, you can reuse model and DAX expressions. Or you can create from data source directly.

So you mean creating the paginated report is the best solution?
After I made paginated, how can I send the email?

It depens, if you need only send an information about data, there is more options.

If you need send "report" is best (I think) option Paginated report using Report Builder. 

 

After you have Paginated published on Power BI Report Server, you can subscribe. You can subscribe (one or more) as standard subsribe (fixed time period and recipients) or as datadriven subsriptions (content of subscription and recepients can be drived based on data)

OK, thanks a lot for your response.

Helpful resources

Announcements
FabCon Global Hackathon Carousel

FabCon Global Hackathon

Join the Fabric FabCon Global Hackathon—running virtually through Nov 3. Open to all skill levels. $10,000 in prizes!

October Power BI Update Carousel

Power BI Monthly Update - October 2025

Check out the October 2025 Power BI update to learn about new features.

FabCon Atlanta 2026 carousel

FabCon Atlanta 2026

Join us at FabCon Atlanta, March 16-20, for the ultimate Fabric, Power BI, AI and SQL community-led event. Save $200 with code FABCOMM.