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Medmbchr's avatar
Medmbchr
Icon for Helper IV rankHelper IV
3 years ago
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Power BI Report Server : Refresh data on a report

Hi,   I would like to refresh my data on a report hosted on PBI RS. Does the "refresh" button on the interface do that or does it just refresh the uploaded file?   My data comes from a SQL Server...
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  • Jarrod's avatar
    Jarrod
    3 years ago

    Use Windows Authentication for the data source then.

     

    When you change to SQL, change to "Basic Authentication" and put in your SQL credentials.

Jarrod's avatar
Jarrod
Icon for Helper III rankHelper III
3 years ago

Hi Medmbchr,

 

Refresh does not refresh the dataset.

 

To refresh the dataset:

Click the 3 dots to the top right of the report iocon and click manage.

Check the Data Sources configuration ensuring you have credentials stored for each connection.

Under scheduled refresh, click "New Scheduled refresh plan". Fill in required details if you would like the refresh to be recurring, otherwise just click once.

Once you have created a scheduled refresh plan, you are able to select it via checkbox and click refresh now.

 

Hopefully this helps.

Medmbchr's avatar
Medmbchr
Icon for Helper IV rankHelper IV
3 years ago

Hi

 

I don't see the 3 dots on my screen: below is a screenshot. I used Power BI report server (developer).

 

  • Jarrod's avatar
    Jarrod
    Icon for Helper III rankHelper III
    3 years ago

    Hi,

    It looks as though you have opened the report. Prior to clicking on the report, there are 3 dots. See screenshot. Once you click the 3 dots, you can then click Manage and follow instructions as above.

     

     

    • Medmbchr's avatar
      Medmbchr
      Icon for Helper IV rankHelper IV
      3 years ago

      Hi,

       

      Great! I found it, thanks.

       

      Since I don't have the credentials to be connected to be able to test it (need to use my client's computer), I'd like to know in advance how many times does this scheduled refresh allows you to refresh your report per day?

       

      Regards,

      • Jarrod's avatar
        Jarrod
        Icon for Helper III rankHelper III
        3 years ago

        Scheduled refresh can be configured as often as you like, however I'd advise against refreshing as often as every minute.

         

         

        You should still have SQL credentials. These are configured when you set SQL up. I assume you are running the SQL code against a database? You would need these to run in SQL Server Management Studio..

    • Medmbchr's avatar
      Medmbchr
      Icon for Helper IV rankHelper IV
      3 years ago

      Hi again

       

      I have setup a local SQL instance (developer edition, which has an SQL agent integrated to it) on my machine and created a test PBI file linked to a database I created to try the scheduled refresh. However the refresh doesn't seem to work and the issue is with the SQL connexion (right above the Scheduled Refresh option), although I have a local instance with no username or password, testing the connexion gives an error.

       

      Any idea how to bypass this?