Forum Discussion
On-prem Report Server and Pro Accounts
We purchased SQL Server to get Power BI Report Server for an on-premises only solution.
We purchased Power BI Pro subscriptions for report designers/authors.
We setup users in Power BI Report Server using AD accounts.
The AD accounts are different from the Pro subscription accounts.
How is PBI Report Server going to know to allow a user to save a report from their Desktop app to the server if the accounts are different?
hi Anonymous. I can confirm there is no built in functionality that prevents non-licensed users to save reports to the Report Server . Thus anyone can just use PowerBI Desktop for report server and save/publish to the report server if granted appropriate roles (A report browser won't be able to publish reports) within report server environment(managed completely seperate from Pro licenses). However it is a licensing requirement from Microsoft, thus you would breach the EULA which obviously you shouldn't.
I'm trying to find out the specifics here on where the line is between what behaviour would require a pro license and what behaviou wouldn't. e.g. is publishing in a folder on the report server but not sharing with others considered as "publishing shared PowerBI reports". How about working with "My Folder" (similar to PowerBI Service "My Workspace"). And what about admins who appear to have access to all published reports, is this considered sharing with others?
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I don't believe there is actually anythin that checks the accounts/licenses - you could publish a report to Report Server without a pro account at all if you choose. Of course this would be in breach of the licensing terms and I suggest NOT doing this. Microsoft trust you to have the correct licenses in place.
Where can we find the licensing terms that state one would require a PRO license for every users that publishes content to the report server?
Does this mean Report Server roles should match Pro license holders somehow, e.g. non-pro users should only be assigned a report browser role?
I've taken this from the EULA, which can be found within the installation directory after the product has been installed:
The following license terms describe additional use terms for this software.
Power BI Report Server – Sharing Content
A Power BI Pro User SL is required to publish shared Power BI reports using the Power BI Report Server.
Your proposed configuration of roles/permissions makes sense, especially if you want to ensure you are abiding by the licence terms.