I need help sharing a Report that use Direct Query

[W3nd3ll]

I've built a report that is using direct queries from 2 different databases.  I am needed to share the report with others in my organization, but I am having issues doing that.  I created an on-premise gateway that does allow others to view the report, but this only work when I am logged in to my organization VPN and my computer is online.  Whenever my computer goes offline or I get disconnected from my organization VPN, others can no longer access the report.

Can someone please help?

[v-luwang-msft]

Hi @W3nd3ll ,

About size limitation.refer the link - https://docs.microsoft.com/en-us/power-bi/report-server/whats-new

Large file upload/download

You can upload files up to 2 GB in size, though by default this limit is set to 1 GB in the Report Server settings in SQL Server Management Studio (SSMS). These files are stored in the database just as they are for SharePoint, and no special configuration for the SQL Server catalog is required.

Best Regards

Lucien

[v-luwang-msft · Accepted solution]

Hi @W3nd3ll ,

Direct query works by linking directly to the data source to get the latest data. When the user clicks on the report, it sends the request to the data source to get the data, while when you are offline, you cannot access the report because you cannot get the latest data. This is by design. If you want users to be able to access the report at any time, you can use 1. data stored on the web, such as Azure SQL. 2. the connection method is switched to import, but with import, there is a lag in the data of the report.

refer:

https://docs.microsoft.com/en-us/power-bi/connect-data/refresh-data 

If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

Best Regards,
Lucien

[W3nd3ll]

Thanks for the response.  Sounds like my best option is to import instead of direct query, but another issue is that the data is pretty large so I can't even import 😞