Skip to main content
Showing results for 
Search instead for 
Did you mean: 

Find everything you need to get certified on Fabric—skills challenges, live sessions, exam prep, role guidance, and more. Get started

Advocate I
Advocate I

Set query parameter automatically by logged in user?

Is it possible to have Power Query automatically set the value of a query parameter based on the user account logged into Power BI Desktop? We have a report which references an Excel file on our internal network. In order to refresh the data from that Excel file while editing the report in Power BI Desktop, the relative file path must be used, yet the query requires the absolute file path from Power BI Service. I've created a parameter called ViewingUser that sets the file path with an if statement, but I'm curious if it's possible to automatically populate the value of that parameter based on the user account logged into Power BI Desktop. Here is the relevant M code:



    FilePath = if ViewingUser = "Gateway" then "absoluteFilePath.xlsx" else "relativeFilePath.xlsx",
    Source = Excel.Workbook(File.Contents(FilePath), null, true),



Super User
Super User

A dataset refresh is independent of any "logged in" user (unless you use Direct Query which is not applicable in your scenario)


What you can do is import both sources into the dataset and then use RLS or other DAX rules to switch between them.


Note: Your file should reside on an internal file share, not on a PC drive. IE you should not have the absolute/relative path problem in the first place.

Helpful resources

July 2024 Power BI Update

Power BI Monthly Update - July 2024

Check out the July 2024 Power BI update to learn about new features.

July Newsletter

Fabric Community Update - July 2024

Find out what's new and trending in the Fabric Community.

Top Solution Authors
Top Kudoed Authors