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akash0800
Helper I
Helper I

Dynamic powerapp

Hi,

 

I am new to powerapps and want to explore the possibility of building a powerapp form that can act in a dynamic way.

 

For example:

My data is coming from SharePoint list

Emp id, Emp Name - single line text columns Design, Deployment - drop-down list

Now I want to build a review form on top of this data for each year and store it back to my SharePoint list.

 

Query: While creating the form from my existing data the data cards are automatically picked evaluated and the data is written back with no other issues.

But when I have to capture data for next year, I again need to perform some basic configuration to include the new field values.

 

I need your help to know the way out from this situation.

 

Note: I also tried to build a form from scratch and try bind the data, but it failed when trying to add data for next year.

In this form I had an additional label that captures the year and other field names keep changing based on the value.

 

Thanks,

Akash 

6 ACCEPTED SOLUTIONS
Sahir_Maharaj
Super User
Super User

Hello @akash0800,

 

You can dynamically change the fields in the form based on the selected year by using the PowerApps formula language. Here are the steps to accomplish this:


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Sahir Maharaj
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View solution in original post

1. Create a drop-down control to select the year in the form.


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Kind Regards,
Sahir Maharaj
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View solution in original post

2. Create a data card for each field you want to display in the form and set their visibility based on the selected year.


Did I answer your question? Mark my post as a solution, this will help others!

If my response(s) assisted you in any way, don't forget to drop me a "Kudos" 🙂

Kind Regards,
Sahir Maharaj
Data Scientist | Data Engineer | Data Analyst | AI Engineer
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View solution in original post

5. Use the context variable in the "Default" property of the data cards to display the appropriate data for the selected year. For example: LookUp(SharePointList, EmpID = Form1.LastSubmit.EmpID, SelectedYear)


Did I answer your question? Mark my post as a solution, this will help others!

If my response(s) assisted you in any way, don't forget to drop me a "Kudos" 🙂

Kind Regards,
Sahir Maharaj
Data Scientist | Data Engineer | Data Analyst | AI Engineer
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View solution in original post

By using these steps, you can dynamically change the fields in the form based on the selected year, without having to create a separate form for each year.


Did I answer your question? Mark my post as a solution, this will help others!

If my response(s) assisted you in any way, don't forget to drop me a "Kudos" 🙂

Kind Regards,
Sahir Maharaj
Data Scientist | Data Engineer | Data Analyst | AI Engineer
P.S. Want me to build your Power BI solution?
➤ Lets connect on LinkedIn: Join my network of 13K+ professionals
➤ Join my free newsletter: Data Driven: From 0 to 100
➤ Website: https://sahirmaharaj.com
➤ Email: sahir@sahirmaharaj.com
➤ Want me to build your Power BI solution? Lets chat about how I can assist!
➤ Join my Medium community of 30K readers! Sharing my knowledge about data science and artificial intelligence
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View solution in original post

Sahir_Maharaj
Super User
Super User

You can also store the data for each year in a separate row in the SharePoint list, using the "EmpID" and "Year" columns as a composite key.


Did I answer your question? Mark my post as a solution, this will help others!

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Kind Regards,
Sahir Maharaj
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View solution in original post

9 REPLIES 9
akshay4839
Advocate II
Advocate II

Dankie - Helps me too!!! 

Sahir_Maharaj
Super User
Super User

You can also store the data for each year in a separate row in the SharePoint list, using the "EmpID" and "Year" columns as a composite key.


Did I answer your question? Mark my post as a solution, this will help others!

If my response(s) assisted you in any way, don't forget to drop me a "Kudos" 🙂

Kind Regards,
Sahir Maharaj
Data Scientist | Data Engineer | Data Analyst | AI Engineer
P.S. Want me to build your Power BI solution?
➤ Lets connect on LinkedIn: Join my network of 13K+ professionals
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➤ Email: sahir@sahirmaharaj.com
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Sahir_Maharaj
Super User
Super User

Hello @akash0800,

 

You can dynamically change the fields in the form based on the selected year by using the PowerApps formula language. Here are the steps to accomplish this:


Did I answer your question? Mark my post as a solution, this will help others!

If my response(s) assisted you in any way, don't forget to drop me a "Kudos" 🙂

Kind Regards,
Sahir Maharaj
Data Scientist | Data Engineer | Data Analyst | AI Engineer
P.S. Want me to build your Power BI solution?
➤ Lets connect on LinkedIn: Join my network of 13K+ professionals
➤ Join my free newsletter: Data Driven: From 0 to 100
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➤ Email: sahir@sahirmaharaj.com
➤ Want me to build your Power BI solution? Lets chat about how I can assist!
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By using these steps, you can dynamically change the fields in the form based on the selected year, without having to create a separate form for each year.


Did I answer your question? Mark my post as a solution, this will help others!

If my response(s) assisted you in any way, don't forget to drop me a "Kudos" 🙂

Kind Regards,
Sahir Maharaj
Data Scientist | Data Engineer | Data Analyst | AI Engineer
P.S. Want me to build your Power BI solution?
➤ Lets connect on LinkedIn: Join my network of 13K+ professionals
➤ Join my free newsletter: Data Driven: From 0 to 100
➤ Website: https://sahirmaharaj.com
➤ Email: sahir@sahirmaharaj.com
➤ Want me to build your Power BI solution? Lets chat about how I can assist!
➤ Join my Medium community of 30K readers! Sharing my knowledge about data science and artificial intelligence
➤ Explore my latest project (350K+ views): Wordlit.net
➤ 100+ FREE Power BI Themes: Download Now
LinkedIn Top Voice in Artificial Intelligence, Data Science and Machine Learning

5. Use the context variable in the "Default" property of the data cards to display the appropriate data for the selected year. For example: LookUp(SharePointList, EmpID = Form1.LastSubmit.EmpID, SelectedYear)


Did I answer your question? Mark my post as a solution, this will help others!

If my response(s) assisted you in any way, don't forget to drop me a "Kudos" 🙂

Kind Regards,
Sahir Maharaj
Data Scientist | Data Engineer | Data Analyst | AI Engineer
P.S. Want me to build your Power BI solution?
➤ Lets connect on LinkedIn: Join my network of 13K+ professionals
➤ Join my free newsletter: Data Driven: From 0 to 100
➤ Website: https://sahirmaharaj.com
➤ Email: sahir@sahirmaharaj.com
➤ Want me to build your Power BI solution? Lets chat about how I can assist!
➤ Join my Medium community of 30K readers! Sharing my knowledge about data science and artificial intelligence
➤ Explore my latest project (350K+ views): Wordlit.net
➤ 100+ FREE Power BI Themes: Download Now
LinkedIn Top Voice in Artificial Intelligence, Data Science and Machine Learning

4. Use the "UpdateContext" function to set a context variable based on the selected year. For example: UpdateContext({SelectedYear: Dropdown1.Selected.Value})


Did I answer your question? Mark my post as a solution, this will help others!

If my response(s) assisted you in any way, don't forget to drop me a "Kudos" 🙂

Kind Regards,
Sahir Maharaj
Data Scientist | Data Engineer | Data Analyst | AI Engineer
P.S. Want me to build your Power BI solution?
➤ Lets connect on LinkedIn: Join my network of 13K+ professionals
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3. Use the "Visible" property of the data cards to determine if they should be shown based on the selected year. For example: If(Dropdown1.Selected.Value = "2021", true, false)


Did I answer your question? Mark my post as a solution, this will help others!

If my response(s) assisted you in any way, don't forget to drop me a "Kudos" 🙂

Kind Regards,
Sahir Maharaj
Data Scientist | Data Engineer | Data Analyst | AI Engineer
P.S. Want me to build your Power BI solution?
➤ Lets connect on LinkedIn: Join my network of 13K+ professionals
➤ Join my free newsletter: Data Driven: From 0 to 100
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➤ Email: sahir@sahirmaharaj.com
➤ Want me to build your Power BI solution? Lets chat about how I can assist!
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LinkedIn Top Voice in Artificial Intelligence, Data Science and Machine Learning

2. Create a data card for each field you want to display in the form and set their visibility based on the selected year.


Did I answer your question? Mark my post as a solution, this will help others!

If my response(s) assisted you in any way, don't forget to drop me a "Kudos" 🙂

Kind Regards,
Sahir Maharaj
Data Scientist | Data Engineer | Data Analyst | AI Engineer
P.S. Want me to build your Power BI solution?
➤ Lets connect on LinkedIn: Join my network of 13K+ professionals
➤ Join my free newsletter: Data Driven: From 0 to 100
➤ Website: https://sahirmaharaj.com
➤ Email: sahir@sahirmaharaj.com
➤ Want me to build your Power BI solution? Lets chat about how I can assist!
➤ Join my Medium community of 30K readers! Sharing my knowledge about data science and artificial intelligence
➤ Explore my latest project (350K+ views): Wordlit.net
➤ 100+ FREE Power BI Themes: Download Now
LinkedIn Top Voice in Artificial Intelligence, Data Science and Machine Learning

1. Create a drop-down control to select the year in the form.


Did I answer your question? Mark my post as a solution, this will help others!

If my response(s) assisted you in any way, don't forget to drop me a "Kudos" 🙂

Kind Regards,
Sahir Maharaj
Data Scientist | Data Engineer | Data Analyst | AI Engineer
P.S. Want me to build your Power BI solution?
➤ Lets connect on LinkedIn: Join my network of 13K+ professionals
➤ Join my free newsletter: Data Driven: From 0 to 100
➤ Website: https://sahirmaharaj.com
➤ Email: sahir@sahirmaharaj.com
➤ Want me to build your Power BI solution? Lets chat about how I can assist!
➤ Join my Medium community of 30K readers! Sharing my knowledge about data science and artificial intelligence
➤ Explore my latest project (350K+ views): Wordlit.net
➤ 100+ FREE Power BI Themes: Download Now
LinkedIn Top Voice in Artificial Intelligence, Data Science and Machine Learning

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