how to connect SharePoint site access user details via Power BI reports

[Gokul_G16]

Hi Experts,

Good day,

I would like to create new reports in Power BI or any other visual tool, with the data source coming from SharePoint. I need to import site access user counts, including the number of views and counts.

I tried using Power BI to get data from SharePoint and its folders, but I couldn't find the site access and views information. I know that we can export this data via the Microsoft 365 Compliance Center, but my client does not allow tenant access due to data privacy concerns.

Could you please advise on how we can achieve this? Specifically, I need to collect SharePoint document and file access user details daily and connect this data to Power BI reports.

Regards,
Gokul

[Gokul_G16]

Hi @lbendlin  @v-priyankata  Experts,

No, I don't have API access, and the data is client-confidential, so it must remain on-premises.

Since then, I’ve started implementing the solution using STFX query setup with SharePoint via the browser’s network console ispect mode in Chrome.

Through this method, I’m able to access the complete SharePoint list, including view counts and user details.

I’ve integrated this data into Google Analytics GA4 and connected it to Power BI to build effective dashboards.

Regards,
Gokul

[v-priyankata]

Hi @Gokul_G16 

Glad to hear your issue was resolved, and thank you for sharing it with the community. This will be helpful for others facing similar problems. If you have any further issues, please feel free to reach out to the community.

Thanks.

[v-priyankata]

Hi @Gokul_G16 
I hope this information is helpful. Please let me know if you have any further questions or if you'd like to discuss this further. If this answers your question, please Accept it as a solution and give it a 'Kudos' so others can find it easily.
Thank you.

[v-priyankata]

Hi @Gokul_G16 
I wanted to check if you had the opportunity to review the information provided. Please feel free to contact us if you have any further questions. If my response has addressed your query, please accept it as a solution and give a 'Kudos' so other members can easily find it.
Thank you.

[v-priyankata]

Hi @Gokul_G16 

May I ask if you have resolved this issue? If so, please mark the helpful reply and accept it as the solution. This will be helpful for other community members who have similar problems to solve it faster.

Thank you.

[lbendlin]

Run Graph API calls if you have the permissions.

reportRoot: getSharePointSiteUsageDetail - Microsoft Graph v1.0 | Microsoft Learn

Note:  This will be an excruciatingly slow process.  Instead of attempting to do this in Power BI, use Powershell to extract the data into a usable format and then consume that in Power BI.