Access Control in Power BI Embedded within D365 F&O

[Ramkishor]

Hi @Everyone 

I have embedded Power BI reports into Dynamics 365 Finance & Operations using the application integration setup.

While configuring the application in Microsoft Entra ID, we grant permissions such as:

• Dataset.Read / Dataset.ReadWrite

• Report.Read

• Dashboard.Read

• Workspace.Read

• Content.Create

Based on the Microsoft documentation, these permissions are required for integration.

https://learn.microsoft.com/en-us/dynamics365/fin-ops-core/dev-itpro/analytics/configure-power-bi-in... 

However, I have a question regarding access control:

Even though these API permissions are granted at the application level, will a user be able to see all Power BI reports in D365 F&O if they do NOT have explicit access to the Power BI workspace or individual reports?

Or does Power BI still enforce its own security (workspace access, report sharing, RLS), meaning users will only see reports they already have access to in Power BI?

Would appreciate clarification from anyone who has worked on this scenario.

Thanks in advance!

[v-kpoloju-msft]

Hi @Ramkishor, 

Thank you for reaching out to the Microsoft Fabric Community Forum. Also, thanks to @lbendlin, for those inputs on this thread.

Has your issue been resolved? If the response provided by the community member @lbendlin, addressed your query, could you please confirm? It helps us ensure that the solutions provided are effective and beneficial for everyone.

Hope this helps clarify things and let me know what you find after giving these steps a try happy to help you investigate this further.

Thank you for using the Microsoft Community Forum.

[v-kpoloju-msft]

Hi @Ramkishor, 

Just checking in to see if the issue has been resolved on your end. If the earlier suggestions helped, that’s great to hear! And if you’re still facing challenges, feel free to share more details happy to assist further.

Thank you.

[lbendlin · Accepted solution]

Here's the documentation. Security in Power BI embedded analytics - Power BI | Microsoft Learn

The answer depends if you use app-owns-data or user-owns-data.