Report publishing in Teams - Unlicensed users can't view it.

[Syndicate_Admin]

Hello everyone, I am writing because I developed a report in PowerBi and published it to the different interested users through the Teams platform.

From what I understood, if I published reports in Teams it was not necessary for the different users to have a PowerBi license, however, a few weeks after publishing the report users inform me that they can no longer access the generated content (as an additional fact, I am the only one with the PRO license)

They all got the same sign informing them that they should "Upgrade to a paid Power BI license."

My question is, should I publish the reports to Teams in some specific way to allow unlicensed users (but within the organization's tem network) to access the information?

Thank you very much

Pablo

[Syndicate_Admin]

So, publishing it in teams is useless?

I found many sites that claim this:

Is this false?

Thank you for your answers and time

[audreygerred]

You need the workspace the report is in to be backed by premium capacity (F64 or higher) for this to work.

[Syndicate_Admin]

Ok! The IT team confirms that we have a work area with an F64 capability, should publishing to Teams work? Do I need to set up anything special at the time of publication?

Thank you

Best regards

[audreygerred]

You'll have to make sure that everyone has at least view access to the report(s). I like to do this by pushing my reports to an app connected to the workspace and granting access at that time.

[jdbuchanan71]

I also like to use AD security groups to share reports with rather than the individual users so as employees come and go, if they get put in the right security group, they will be able to see the reporting.

[jdbuchanan71]

Hello Pablo,

In order to view reports, viewers must either a. have a PowerBI pro license or b. the report must be published to a workspace that is backed by a premium capacity.

a. Each licence is $10 / month

b. Premium capacity is $5000 / month.  If your report is publised to a premium capacity, report viewers do not need a pro license.

https://learn.microsoft.com/en-us/power-bi/collaborate-share/service-share-dashboards

[audreygerred]

Hi! You would need to have premium capacity which would be an F64 or higher. F64 is what used to be a P1. F128 used to be P2 and F256 used to be P3. The only way to publish and share reports without premium capacity or every user having a pro or ppu license is Power BI embedded to the web and when you go that route it is on a public website, no rls, etc.