Forum Discussion

VickyMarga's avatar
VickyMarga
Frequent Visitor
1 year ago
Solved

Licensing question for Power BI and Power Apps integration

Hi, I have a Power BI dataset residing in a Premium workspace. I have created a Power Apps app that connects both to a SQL Server via DirectQuery and to my Power BI dataset. Additionally, I have a ...
Need Help
  • v-venuppu's avatar
    v-venuppu
    1 year ago

    Hi VickyMarga ,

    Thank you for reaching out to Microsoft Fabric Community.

    Thank you burakkaragoz andrewsommer for the prompt response.

    To answer your question:

    Yes - a Power BI Pro user can view a report in Workspace B (Pro workspace) that connects to a dataset in Workspace A (Premium workspace), as long as the dataset is shared and access is properly configured.

     

    If this post helps, then please consider Accepting as solution to help the other members find it more quickly, don't forget to give a "Kudos" – I’d truly appreciate it! 

    Thank you.

burakkaragoz's avatar
burakkaragoz
Icon for Super User rankSuper User
1 year ago

Hi VickyMarga ,

 

 

Hey, just to add a bit more clarity here

If your users are modifying data via Power Apps and consuming reports in a workspace that is not backed by Premium capacity, then Power BI Pro licenses are enough. Pro users can publish, share, and collaborate in Pro workspaces without any issues.

However, if the workspace is assigned to Premium capacity, then:

  • Consumers of the report (view-only users) can use Free licenses
  • Contributors (those who publish or edit reports) still need Pro licenses

So if your workspace is Premium and users are just viewing reports, you might not need to assign Pro licenses to everyone. But if they’re editing or publishing, Pro is still required.

Also, keep in mind that Power Apps embedded in Power BI reports can have some limitations depending on the data source and row-level security setup.

If my response resolved your query, kindly mark it as the Accepted Solution to assist others. Additionally, I would be grateful for a 'Kudos' if you found my response helpful.
translation and formatting supported by AI

  • VickyMarga's avatar
    VickyMarga
    Frequent Visitor
    1 year ago

    HI burakkaragoz , 


    Thank you very much for your response, Is it clear!
    Also I have a last question regarding licensing and cross-workspace data access in Power BI.

    If I have two workspaces:

    1. Workspace A – assigned to Premium capacity, containing only the dataset (data model), because it's a large dataset

    2. Workspace B – a regular Pro workspace, containing a report that connects to the dataset in Workspace A

    Can a user with a Power BI Pro license (who does not have access to Workspace A) still view the report in Workspace B, assuming:

    • The dataset in Workspace A is shared and properly configured for external use?

    • The user only needs to view the report, not edit or access the dataset directly?

    Thanks in advance!