How to view row data as column without loosing duplicate raw values - Power bi

[biswad]

Hi Friends, 

I'm working on a dashboard where I have the data in this format t1. 

t1

Branch	OfficialName	Role
Barnet	David	Treasure
Bedford	Mike	Secretary
Anglesey	Andy	President
Bedford	John	Secretary

I would like to view the data so that the roles becomes a column and show officials under each roles like this . I tried to use Pivot in my store precedure before brining this data into power bi but my only problem using Pivot is that I had to use Max(Officialname) and due to which official who has duplicate roles under same branch were excluded and showed me the first row. For example In the branch "Bedford" there are two "Secretary" roles under officialname "John" and "Mike", using pivot I was getting only "Mike", I was wondering if there are any option in Powerbi to represent the data as shown in the second table t2 please. Any help would be greatly appriciated.

t2

Branch	Treasurer	Secretary	President
Barnet	David
Bedford		Mike
Anglesey			Andy
Bedford		John

[speedramps · Accepted solution]

Try this ...

Click here to download PBIX from OneDrive 

Use a Matrix visual with Branch and Official Name as Rows, the Role as Column and First OffcialName as Value

Please click Accept As Solution and Thumbs up. Thank you

[v-yifanw-msft · Accepted solution]

Hi @biswad ,

Based on the information you provided, since the Rows of the matrix duplicate data will only be displayed once. You can add an index column. Use index and Branch as Rows.
Final output:

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If it does not help, please provide more details with your desired out put and pbix file without privacy information.

Best Regards,

Ada Wang

If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

[speedramps]

Try this solution ...

Click to download PBIX from OneDrive 

How it works ...

Use a Matrix visual ...

Thanks for the clear description of the problem with example data. I wish everyone did that!

Remember we are unpaid volunteers, and you have got free expert help which took a lot of effort,
This solution works and does exactly what you asked.
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Please now click the [accept as solution] and the thumbs up button.  Thank you.

[biswad]

Hi @speedramps thank you for this , however in this case I loose the duplicate roles under the same branch, for example  "Bedford" there are two "Secretary" roles under officialname "John" and "Mike", using this option I am getting only "Mike" not "John", the result is similar to Pivot. This was my issue, I wanted to bring both "John" and "Mike", again thank you for trying to help me out, much appriciated. 

[speedramps · Accepted solution]

Try this ...

Click here to download PBIX from OneDrive 

Use a Matrix visual with Branch and Official Name as Rows, the Role as Column and First OffcialName as Value

Please click Accept As Solution and Thumbs up. Thank you

[biswad]

Thank you @speedramps and @v-yifanw-msft  both solves the answer to the problem, much appriciated all your support, I'm not sure if I could accept both as solution or not, but truely appriciated your help on this. 

[Uspace87]

Hi @biswad 

Have you tried Pivoting the Role Column? you will have a different structure but you can keep the duplicates:

[Uspace87]

Sorry I meant to Pivot Branch and select Role as Values Column awithout aggregation.

[biswad]

Thank you, I have tried pivoting the branch, but I need to keep the same structure as shown in the second table, if I pivot the branch the branch name goes under "Treasurer","Secretary" and "President". I would like to keep official roles under each role.