How to search records inside PowerBI Desktop?

[toplisek]

How to search records inside PowerBI Desktop. I have tried to fill in the top Seach box but record is not found.

[DataNinja777 · Accepted solution]

Hi @toplisek ,

Power BI’s built-in search box only finds fields and tables—it won’t search actual data values. To search records across multiple fields, use Smart Filter Pro by OKViz. It’s a custom visual that lets you create a single search box to filter values across several columns like CustomerName, ProductID, and Region.

Drop it onto your canvas, add your fields, switch to Filter mode, and it supports wildcards, case-insensitive text, and logic like OR, AND, and even numeric filters. It’s the closest thing to a proper Ctrl+F for Power BI datasets—and far more powerful than native slicers or DAX workarounds.

Best regards,

[v-pgoloju]

Hi @toplisek,

Just a gentle reminder  has your issue been resolved? If so, we’d be grateful if you could mark the solution that worked as Accepted Solution, or feel free to share your own if you found a different fix.

This not only closes the loop on your query but also helps others in the community solve similar issues faster.

Thank you for your time and feedback!

Best,

Prasanna Kumar

[v-pgoloju]

Hi @toplisek,

We wanted to kindly check in to see, if everything is working as expected after trying the suggested solution. If there’s anything else we can assist with, please don’t hesitate to ask.

Warm regards,

Prasanna Kumar

[v-pgoloju]

Hi @toplisek,

Thank you for reaching out to the Microsoft Fabric Forum Community. And also thanks to @danextian and @DataNinja777 for prompt and helpful response.

Just following up to see if the solution provided was helpful in resolving your issue. Please feel free to let us know if you need any further assistance.

Best regards,

Prasanna Kumar

[danextian · Accepted solution]

hi @toplisek 

The search box in the Fields pane only searches for columns and tables that are visible in the Report view. To search for specific values within those tables or columns, use the Filter pane or Slicers, but keep in mind that these can only search within the columns you’ve added to them. Power BI doesn’t provide a universal search that searches across the entire model.

TIP: Q&A can sometimes help you find specific records. To access it, double-click a blank area on the canvas or use the Insert tab.

[DataNinja777 · Accepted solution]

Hi @toplisek ,

Power BI’s built-in search box only finds fields and tables—it won’t search actual data values. To search records across multiple fields, use Smart Filter Pro by OKViz. It’s a custom visual that lets you create a single search box to filter values across several columns like CustomerName, ProductID, and Region.

Drop it onto your canvas, add your fields, switch to Filter mode, and it supports wildcards, case-insensitive text, and logic like OR, AND, and even numeric filters. It’s the closest thing to a proper Ctrl+F for Power BI datasets—and far more powerful than native slicers or DAX workarounds.

Best regards,