How to Update Powerbi report by pressing Refresh button instead of always using 'Get Data'?

[Phil9987]

Hi, I always have to use 'Get Data' to put the latest excel sheet into powerbi. However, I was wondering if I can use 'Get Data' to update to the latest excel sheet. Is the 'Refresh' a premium feature?

[Ritaf1983 · Accepted solution]

Hi @Phil9987 
In Power BI Desktop, to refresh data from your latest Excel file, make sure of the following:

The Excel file needs to be closed during the refresh process in Power BI, as an open file can sometimes prevent Power BI from accessing it.
File Location and Name Consistency: Ensure that the Excel file remains in the same location and has the same name. If the file is moved or renamed, you’ll need to update the data source settings in Power BI.
File Permissions: You need sufficient permissions to access the Excel file. If it's on a shared drive or network, check that you have read access.
Table Formatting: For best results, use formatted tables in Excel, as Power BI works most smoothly with this format.
Data Formatting in Excel: Any changes in the data structure (like renaming columns or modifying data types) might require adjusting Power BI settings accordingly.
Click the “Refresh” button on the Home tab to update the data, and it will pull the latest changes from the Excel file without needing re-importing.

For more information please refer to the linked video guide:

https://www.youtube.com/watch?v=gDA_BhyE1qw

If this post helps, then please consider Accepting it as the solution to help the other members find it more quickly

[Phil9987]

Thank you so much. Your response helped me alot.