Copy Visual to Word Document

[Jenil_Gala]

Hi,

I want to copy a visual from my Power BI Desktop to my Word Document. I don't want to screen shot it (I already know we can do that). The reason I want to copy and paste it is because I dont want to loose the quality of the visual. How can I copy the visual in its original quality and paste it in my word document from Power BI Desktop?

[ChielFaber · Accepted solution]

One thing that works albeit when the visual is on it's own page or you want the rest (surrounding visuals/slicers) to show as well is to upload the pbix to the PowerBI service. Then export the report as a powerpoint (select export as image). After downloading you can copy and paste the complete tabs to a word document. 

If you only want one visual make sure the visual is on a seperate page.

[grazitti_sapna · Accepted solution]

Hi  @Jenil_Gala

To copy a visual from Power BI Desktop to Word without losing quality (and without using screenshots), follow these steps:

• Copy as Image from Power BI Desktop:

  • In Power BI Desktop, select the visual you want to copy.

  • Right-click on the visual and choose Copy visual as image (if available).

  • This copies the visual as a high-resolution image to your clipboard.

  • Paste in Word:

    • Open your Word document.

    • Paste the copied visual using Ctrl + V or right-click and select Paste.

    • The visual retains its original quality because it’s pasted as a vector or high-res image, not a screenshot.

    • Alternative (Export data or SVG for highest quality):

      • If "Copy visual as image" is not available, you can export the visual for better quality.

      • In Power BI Desktop, try exporting the visual as a PDF or SVG if possible (through the Export menu or using external tools).

      • Then insert that PDF or SVG into Word, which preserves vector quality.

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[alish_b · Accepted solution]

Hey @Jenil_Gala ,

Power BI Service has a 'Copy Visual' option using which you can simply copy the visual without the need to screenshot it. Power BI Desktop on the other hand does not have that functionality as it is a development tool (in contrast to Service which is more of a consumption tool) and your only workarounds sadly are either screenshots or exporting to PDF and then convert to image (placing a single visual in a single report page and then converting that report page from PDF to Image using any other tool).

Hope it helps!

[grazitti_sapna · Accepted solution]

Hi  @Jenil_Gala

To copy a visual from Power BI Desktop to Word without losing quality (and without using screenshots), follow these steps:

• Copy as Image from Power BI Desktop:

  • In Power BI Desktop, select the visual you want to copy.

  • Right-click on the visual and choose Copy visual as image (if available).

  • This copies the visual as a high-resolution image to your clipboard.

  • Paste in Word:

    • Open your Word document.

    • Paste the copied visual using Ctrl + V or right-click and select Paste.

    • The visual retains its original quality because it’s pasted as a vector or high-res image, not a screenshot.

    • Alternative (Export data or SVG for highest quality):

      • If "Copy visual as image" is not available, you can export the visual for better quality.

      • In Power BI Desktop, try exporting the visual as a PDF or SVG if possible (through the Export menu or using external tools).

      • Then insert that PDF or SVG into Word, which preserves vector quality.

🌟 I hope this solution helps you unlock your Power BI potential! If you found it helpful, click 'Mark as Solution' to guide others toward the answers they need.

💡 Love the effort? Drop the kudos! Your appreciation fuels community spirit and innovation.

🎖 As a proud SuperUser and Microsoft Partner, we’re here to empower your data journey and the Power BI Community at large.

🔗 Curious to explore more? [Discover here].

Let’s keep building smarter solutions together!

[ChielFaber · Accepted solution]

One thing that works albeit when the visual is on it's own page or you want the rest (surrounding visuals/slicers) to show as well is to upload the pbix to the PowerBI service. Then export the report as a powerpoint (select export as image). After downloading you can copy and paste the complete tabs to a word document. 

If you only want one visual make sure the visual is on a seperate page.