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James_Galis1's avatar
James_Galis1
Helper II
3 years ago
Solved

Calculate hours

Hello All

 

Would appreciate some assistance with the following.

 

I have 1 table with employee schedules that shows the time and date of visits

I wish to have a calculated column that looks at the start time and end time for each day and calculate the available hours for each employee 


EG Employee 1, for 28/6/23 starts at 9:30 and end time is 15:00, "Available hours" = 5.5

 

The column " available hours " has been entered manually to show the expected result. 

 

ClientVisit DateDayStart TimeEnd TimeEmployee  NameHours Available Hours
Client 127/06/2023Tuesday12:0013:00Employee 11 1
Client 428/06/2023Wednesday9:3010:00Employee 10.5 5.5
Client 528/06/2023Wednesday10:0011:00Employee 11 5.5
Client 228/06/2023Wednesday11:0012:00Employee 11 5.5
Client 328/06/2023Wednesday14:0015:00Employee 11 5.5
Client 729/06/2023Thursday10:0011:00Employee 11 6
Client 829/06/2023Thursday13:0014:00Employee 11 6
Client 629/06/2023Thursday15:0016:00Employee 11 6
Client 930/06/2023Friday11:0012:00Employee 11 4.5
Client 1030/06/2023Friday15:1515:30Employee 10.25 4.5
Client 1126/06/2023Monday9:3010:30Employee 21 2.5
Client 1326/06/2023Monday11:0013:00Employee 22 2.5
Client 1427/06/2023Tuesday9:3010:30Employee 21 3.5
Client 1227/06/2023Tuesday11:0013:00Employee 22 3.5
Client 1228/06/2023Wednesday9:0011:00Employee 22 4.15
Client 1128/06/2023Wednesday11:1513:15Employee 22 4.15
Client 1529/06/2023Thursday11:3013:30Employee 22 2
Client 1630/06/2023Friday9:3011:30Employee 22 4.5
Cleint 1130/06/2023Friday12:0014:00Employee 22 4.5

 

Much appreciated

 

Need Help
  • Ritaf1983's avatar
    Ritaf1983
    3 years ago

    Hi James_Galis1 again:)
    If i understans you correctly after yoour response then something like that:
    (I have done it in 3 steps to make it easier to follow , you can combine to 1)
    1. Calculate for every employee first start time for each day :

    First_Start_time_Employee = CALCULATE(MIN('Table'[Start Time]), ALLEXCEPT('Table','Table'[Employee  Name],'Table'[Visit Date])
    )

    2. Do the same with last end time:

    Last_End Time_time_Employee = CALCULATE(MAX('Table'[End Time]), ALLEXCEPT('Table','Table'[Employee  Name],'Table'[Visit Date])
    )
    3. Calculate difference between them in minuts and divide by 60 :
    Hours_Availble = DATEDIFF('Table'[First_Start_time_Employee],'Table'[Last_End Time_time_Employee],MINUTE)/60

    Link to the sample file 

    If this post helps, then please consider Accepting it as the solution to help the other members find it more quickly

  • Ritaf1983's avatar
    Ritaf1983
    3 years ago

    Hi James_Galis1 
    You can summarize your total worked hours with the following:

    Hours worked = CALCULATE(sumx('Table',DATEDIFF('Table'[Start Time],'Table'[End Time],MINUTE))/60, ALLEXCEPT('Table','Table'[Employee  Name],'Table'[Visit Date])
    )

     

    and then calculate the delta:

    Hours_Diff = [Hours_Availble]-[Hours worked]

    I updated a sample file with those new columns.

    link is still Here 
    If this post helps, then please consider Accepting it as the solution to help the other members find it more quickly

     

9 Replies

  • Ritaf1983's avatar
    Ritaf1983
    Super User
    3 years ago

    Hi James_Galis1 
    My apologies, I didn't fully understand the calculation.
    Are you interested in aggregation by day and employee?

    • James_Galis1's avatar
      James_Galis1
      Helper II
      3 years ago

      Hi

      Thank you for looking into this. I think the "hoursdiff" looks more like the " hours" column 


      I need to ensure the unworked hours for each date is captured accordingly

       

      Eg

      Client 428/06/2023Wednesday9:3010:00Employee 10.5 5.5
      Client 528/06/2023Wednesday10:0011:00Employee 11 5.5
      Client 228/06/2023Wednesday11:0012:00Employee 11 5.5
      Client 328/06/2023Wednesday14:0015:00Employee 11 5.5

       

      The total hours worked =3.5

      The available hours (9:30 - 15:00) = 5.5

       

      The gap of 2 hours which is between client 2 and client 3 is what i need bring into calculation when considering the available hours column

       

      Thanks

      • Ritaf1983's avatar
        Ritaf1983
        Super User
        3 years ago

        Hi James_Galis1 again:)
        If i understans you correctly after yoour response then something like that:
        (I have done it in 3 steps to make it easier to follow , you can combine to 1)
        1. Calculate for every employee first start time for each day :

        First_Start_time_Employee = CALCULATE(MIN('Table'[Start Time]), ALLEXCEPT('Table','Table'[Employee  Name],'Table'[Visit Date])
        )

        2. Do the same with last end time:

        Last_End Time_time_Employee = CALCULATE(MAX('Table'[End Time]), ALLEXCEPT('Table','Table'[Employee  Name],'Table'[Visit Date])
        )
        3. Calculate difference between them in minuts and divide by 60 :
        Hours_Availble = DATEDIFF('Table'[First_Start_time_Employee],'Table'[Last_End Time_time_Employee],MINUTE)/60

        Link to the sample file 

        If this post helps, then please consider Accepting it as the solution to help the other members find it more quickly