Forum Discussion
Access and Usage Report in Workbench
Hi everyone.
Does PowerBi [app.powerbi.com] have a way of showing all people who have been given access to the reports in my workspace?
And potentially their usage?
I have about 20 reports now with various colleagues who have access, and it's getting a bit tricky to work out who has permissions to what report in my work bench, and also what colleage has opened what report - like a hit count.
Thanks
Natarajan_M posted a possible solution on the security/access question yesterday in this thread.
For the usage you can use the 'default' usage metrics report which you can find in the menu of a report in any workspace. It goes back 30 days and no more, however. If you want more longitudinal data on usage, I think you need to go and fetch the usage information through the api's and store them in a datastore yourself and then build your own reports.
I was at a conference talk lately, where Andrea Martorana Tusa presented some options for gathering the data. The slides are publicly available here (in English).
I think these features may not exist for personal workspaces. I don't have them either on my personal workspace.
To manage access permissions your own role in a workspace needs to be of high enough privilege. I think either Member or Admin as per the table on this page.
To view a usage metrics report, you personally, need a PowerBI Pro license or the workspace should be in a Fabric capacity, you need to be able to edit the report and the Fabric admin needs to have enabled the feature (reference).
7 Replies
- grazitti_sapna
Super User
Anonymous, these setting will not be available in personal workspace as it can't be shared with other users, you can see these settings in shared workspaces only.
- grazitti_sapna
Hi Anonymous,
You can check access rights by clicking manage access in workspace
To check who is using your report, you can click on ... next to your report name and select view usage metric report
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KobesAdvocate I
I think these features may not exist for personal workspaces. I don't have them either on my personal workspace.
To manage access permissions your own role in a workspace needs to be of high enough privilege. I think either Member or Admin as per the table on this page.
To view a usage metrics report, you personally, need a PowerBI Pro license or the workspace should be in a Fabric capacity, you need to be able to edit the report and the Fabric admin needs to have enabled the feature (reference).
- Kobes
Natarajan_M posted a possible solution on the security/access question yesterday in this thread.
For the usage you can use the 'default' usage metrics report which you can find in the menu of a report in any workspace. It goes back 30 days and no more, however. If you want more longitudinal data on usage, I think you need to go and fetch the usage information through the api's and store them in a datastore yourself and then build your own reports.
I was at a conference talk lately, where Andrea Martorana Tusa presented some options for gathering the data. The slides are publicly available here (in English).
Hi Anonymous ,
Thank you Kobes for the response provided!
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