Forum Discussion

Sunila's avatar
Sunila
Helper I
1 year ago
Solved

Identify Leave Rows with Matching Dates and One Entry Cancelled (0 Hours)

I have a following leave dataset where employees submit leave requests in hours. Sometimes a leave request (e.g., for 4 hours) is later cancelled. In the data, this cancelled entry appears as a separate row with 0 hours and a status of "Completed", while the original request has between 1 to 8 hours.

 

I would like to create a DAX calculated column that identifies this kind of pair:

  • Two rows with the same LeaveDate (and ideally the same EmployeeID),

  • One of them has Hrs = 0 and Status = "Completed",

  • The other has Hrs between 1 and 8.

The goal is to flag the 0-hour "Completed" row as a cancellation of a previous leave request.

Any guidance or sample DAX would be greatly appreciated!

 

 

  • techies's avatar
    techies
    1 year ago

    Hi Sunila please try this calculated column

     

    IsCancellation =
    VAR CurrentEmployee = Sheet5[EmployeeID]
    VAR CurrentDate = Sheet5[LeaveDate]
    VAR CurrentHrs = Sheet5[Hrs]
    VAR CurrentStatus = sheet5[Status]

    RETURN
    IF (
        CurrentHrs = 0 && CurrentStatus = "Completed" &&
        CALCULATE (
            COUNTROWS (sheet5 ),
            FILTER (
                sheet5,
                sheet5[EmployeeID] = CurrentEmployee &&
                sheet5[LeaveDate] = CurrentDate &&
                sheet5[Hrs] >= 1 && Sheet5[Hrs] <= 8
            )
        ) > 0,
        "Yes",
        "No"
    )

3 Replies

  • saritasw's avatar
    saritasw
    Resolver II
    1 year ago

    Hi Sunila ,

    To identify cancellations in your leave data, you can create a calculated column that checks for two key conditions:

    The current row shows 0 hours and has a "Completed" status (indicating a cancellation).

    There is another row for the same employee and same leave date with a leave request between 1 to 8 hours (indicating the original request).

    If both conditions are met, the 0-hour row is flagged as a cancellation of the original leave.
    This approach will help you clearly distinguish between genuine leave entries and those that represent canceled requests.


    ***********************************************************************************************************************

    If this solution worked for you, kindly mark it as Accept as Solution and feel free to give a Kudos, it would be much appreciated!

    Thank you,
    Sarita



  • techies's avatar
    techies
    Super User
    1 year ago

    Hi Sunila please try this calculated column

     

    IsCancellation =
    VAR CurrentEmployee = Sheet5[EmployeeID]
    VAR CurrentDate = Sheet5[LeaveDate]
    VAR CurrentHrs = Sheet5[Hrs]
    VAR CurrentStatus = sheet5[Status]

    RETURN
    IF (
        CurrentHrs = 0 && CurrentStatus = "Completed" &&
        CALCULATE (
            COUNTROWS (sheet5 ),
            FILTER (
                sheet5,
                sheet5[EmployeeID] = CurrentEmployee &&
                sheet5[LeaveDate] = CurrentDate &&
                sheet5[Hrs] >= 1 && Sheet5[Hrs] <= 8
            )
        ) > 0,
        "Yes",
        "No"
    )
  • maruthisp's avatar
    maruthisp
    Super User
    1 year ago

    Hi Sunila,

    It would be great if you can provide some sample data. Thanks in advance.

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