Forum Discussion
Share Dashboard and export data
Hi benjabermudez,
Sorry for the delayed response. To clarify, there are 2 ways to embed reports on websites - Publish to Web and Secure Embedding -
- Free or Pro License: You can use the "Publish to Web" feature with a Free or Pro license.
- No Login Required: This method makes your report publicly accessible, and anyone with the link can view it without logging in.
- No Export Data: Users cannot export data from the report.
- Security Risk: Not recommended for sensitive or confidential data as it is accessible to anyone.
Secure Embedding (Pro or Premium):
- Pro License: You and every user who views the embedded report need a Power BI Pro license.
- Premium License: You need a Power BI Premium capacity license, but viewers do not need individual Pro licenses. This allows you to share with a larger audience.
- Login Required: Users need to log in with their Power BI credentials to view the report.
- Export Data: Users can export data if they have the necessary permissions.
There is no limit to the number of people you can share the report with, but the users would need at least a PRO license to view reports and export data.
So I am not sure about your Power BI Tenant setup and capacity. Still, seeing your requirements, it looks like Power BI Premium Capacity would suit you if you have a large number of users to share the report with and you don't want to buy individual licenses for each user. If there are a small number of users, buying PRO licenses for each of them may be more cost-effective.
Let me know if you have any questions or anything I can help with!
Thank you. So to be clear, if I want to embed it in a website I need a Premium licence? And I saw that users can export the data from the website even though they dont have paid for any membership, as long as I give them access. Do you know if there is a limit to how many people I can give access to? Im trying to see if I can share this dashboard with only one membership, as I am the only one that will be editing it
Solution SageHi benjabermudez,
Sorry for the delayed response. To clarify, there are 2 ways to embed reports on websites - Publish to Web and Secure Embedding -
- Free or Pro License: You can use the "Publish to Web" feature with a Free or Pro license.
- No Login Required: This method makes your report publicly accessible, and anyone with the link can view it without logging in.
- No Export Data: Users cannot export data from the report.
- Security Risk: Not recommended for sensitive or confidential data as it is accessible to anyone.
Secure Embedding (Pro or Premium):
- Pro License: You and every user who views the embedded report need a Power BI Pro license.
- Premium License: You need a Power BI Premium capacity license, but viewers do not need individual Pro licenses. This allows you to share with a larger audience.
- Login Required: Users need to log in with their Power BI credentials to view the report.
- Export Data: Users can export data if they have the necessary permissions.
There is no limit to the number of people you can share the report with, but the users would need at least a PRO license to view reports and export data.
So I am not sure about your Power BI Tenant setup and capacity. Still, seeing your requirements, it looks like Power BI Premium Capacity would suit you if you have a large number of users to share the report with and you don't want to buy individual licenses for each user. If there are a small number of users, buying PRO licenses for each of them may be more cost-effective.
Let me know if you have any questions or anything I can help with!