Forum Discussion
Workspaces capacities & user access
I searched a lot to get good view and asked gpt to generate a matrix for them
just want to validate if it's showing correct info
Hi Osamelgendy
Thank you for reaching out to the Microsoft Fabric Forum Community.
As per my understanding, Your matrix is well organized and already captures most of the licensing concepts correctly. To make it more accurate and easier for users to understand, here are a few suggested improvements:
- Clarify that Free users can only view content hosted in Premium/Fabric capacity workspaces and cannot access content shared from Pro workspaces
- Clearly separate creator vs viewer requirements:
- Creators → Require Pro or PPU
- Viewers → May not require a license if content is in Premium/Fabric capacity
- Add a clear distinction between PPU and Premium/Fabric capacity:
- PPU → Content accessible only to PPU users
- Premium/Fabric → Content accessible to Free and Pro users
- Refine sharing rules by replacing generic “Yes/No” with more precise wording such as:
- Yes – within same license type
- Yes – requires Pro
- Yes – via Premium/Fabric workspace
- Include a Workspace Requirement row:
- Free → Requires Premium/Fabric workspace
- Pro → Works in any workspace
- PPU → Requires PPU-enabled workspace
- Add a simple legend/summary section explaining:
- License types
- Capacity types
- Key assumptions (e.g., sharing requires Pro unless capacity is used for viewing)
If there are any deviations from your expectation please let us know we are happy to address.
Thanks.
- Yes — today, “Premium workspace” effectively means a workspace assigned to a Fabric capacity (F‑SKU). here is the reference link Power BI service features by license type - Power BI | Microsoft Learn
7 Replies
hi Osamelgendy
Great reference table! A few important corrections worth noting:
PPU Workspace ≠ Premium Capacity Workspace — These are two distinct workspace types. Free and Pro users cannot access PPU workspaces; all users (including viewers) must hold a PPU license to access PPU workspace content.
Free User Access is Conditional — Free users can only view content in F64+ or Premium capacity workspaces (with Viewer role assigned), NOT in standard Pro or PPU workspaces.
Pro Sharing with Free Users is NOT unconditional — This only works when content is hosted in a Premium or F64+ capacity workspace, not in shared (Pro) workspaces.
Fabric Trial ≠ Paid PPU — Trial capacity is time-limited and expires; it should not be shown as equivalent to a permanent PPU license.
P-SKUs are retired — Please update references to reflect Fabric F-SKUs as the current Microsoft standard.
Great explanation
but. Im still confused what is the difference between ppu workspace and premium workspace, where this difference is explained in Microsoft documentation?
does premium mean fabric capacity?
- Yes — today, “Premium workspace” effectively means a workspace assigned to a Fabric capacity (F‑SKU). here is the reference link Power BI service features by license type - Power BI | Microsoft Learn
Hi Osamelgendy
Thank you for reaching out to the Microsoft Fabric Forum Community.
As per my understanding, Your matrix is well organized and already captures most of the licensing concepts correctly. To make it more accurate and easier for users to understand, here are a few suggested improvements:
- Clarify that Free users can only view content hosted in Premium/Fabric capacity workspaces and cannot access content shared from Pro workspaces
- Clearly separate creator vs viewer requirements:
- Creators → Require Pro or PPU
- Viewers → May not require a license if content is in Premium/Fabric capacity
- Add a clear distinction between PPU and Premium/Fabric capacity:
- PPU → Content accessible only to PPU users
- Premium/Fabric → Content accessible to Free and Pro users
- Refine sharing rules by replacing generic “Yes/No” with more precise wording such as:
- Yes – within same license type
- Yes – requires Pro
- Yes – via Premium/Fabric workspace
- Include a Workspace Requirement row:
- Free → Requires Premium/Fabric workspace
- Pro → Works in any workspace
- PPU → Requires PPU-enabled workspace
- Add a simple legend/summary section explaining:
- License types
- Capacity types
- Key assumptions (e.g., sharing requires Pro unless capacity is used for viewing)
If there are any deviations from your expectation please let us know we are happy to address.
Thanks.
Hi Osamelgendy ,
Are you looking for some design guidance on workspace and capacity and user access?
Regards,
Srisakthi
Hi Osamelgendy
Thank you for reaching out to the Microsoft Fabric Forum Community.
Srisakthi BHANUPURAM Thanks for the inputs.
I hope the information provided by users was helpful. If you still have questions, please don't hesitate to reach out to the community.
Hi Osamelgendy
Hope everything’s going smoothly on your end. I wanted to check if the issue got sorted. if you have any other issues please reach community.
