Workspaces capacities & user access

Hi Osamelgendy 

Thank you for reaching out to the Microsoft Fabric Forum Community.

As per my understanding, Your matrix is well organized and already captures most of the licensing concepts correctly. To make it more accurate and easier for users to understand, here are a few suggested improvements:

• Clarify that Free users can only view content hosted in Premium/Fabric capacity workspaces and cannot access content shared from Pro workspaces
• Clearly separate creator vs viewer requirements:
  • Creators → Require Pro or PPU
  • Viewers → May not require a license if content is in Premium/Fabric capacity
• Add a clear distinction between PPU and Premium/Fabric capacity:
  • PPU → Content accessible only to PPU users
  • Premium/Fabric → Content accessible to Free and Pro users
• Refine sharing rules by replacing generic “Yes/No” with more precise wording such as:
  • Yes – within same license type
  • Yes – requires Pro
  • Yes – via Premium/Fabric workspace
• Include a Workspace Requirement row:
  • Free → Requires Premium/Fabric workspace
  • Pro → Works in any workspace
  • PPU → Requires PPU-enabled workspace
• Add a simple legend/summary section explaining:
  • License types
  • Capacity types
  • Key assumptions (e.g., sharing requires Pro unless capacity is used for viewing) 

If there are any deviations from your expectation please let us know we are happy to address. 

Thanks.