Use of Apps

Hi mikebi 

1. Can I only publish a single App in my workspace?

• No, you can publish multiple apps from a single workspace. Each app can contain different reports, dashboards, and datasets from the workspace, allowing you to tailor the content to different audiences.
  Create Power BI app versions for different audiences - Power Platform Release Plan | Microsoft Learn
  
  

  2. Are Apps available to users outside of my organization?

  • No by default, apps are only available to users within your organization. However, Yes, you can share dashboards and reports with external users by inviting them to your tenant, or with b2b sharing.
    Power BI in-place dataset sharing with guest users in external organizations(preview) - Power BI | Microsoft Learn
    
    

  3. Overall what is the use of Apps?

  • Purpose of Apps:

    • Organize and Share: Apps allow you to package and distribute content (dashboards, reports) to other users in your organization.
    • Read-only View: Users who access an app get a read-only view, ensuring the integrity of your data and reports.
    • Ease of Access: Users can easily find and access the apps shared with them in the Apps section of Power BI.
    • Version Control: When you update the content in the workspace, you can republish the app to ensure users always have the latest version.
  
  
  
  Pedro Reis - Data Platform MVP / MCT
  Making Power BI and Fabric Simple
  
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