Unable to assign PowerBI Embedded Capacity Administrator

[dvaccaro]

Anyone else expierince the inability to assign a new user as the power bi embedded capacity administrator? Currently my setup is a little complex. There are two Azure subscriptions involved in my power bi embedded integration. (1) the azure subscription that hosts the users and the Power BI Pro licenses and (2) the azuer subscription that hosts the power bi embedded capacity. This setup worked fine for years but recently, I needed to change the user assigned as the power bi embedded "capacity administrator" and unfortunetly, now it will NOT allow me to set any user (from either of the two subscriptions). Any pointers would be appreciated. Dave

[v-ssriganesh]

Hi @dvaccaro,
I wanted to check if you had the opportunity to review the information provided. Please feel free to contact us if you have any further questions. If my response has addressed your query, please Accept it as a solution and give a 'Kudos' so other members can easily find it.
Thank you.

[v-ssriganesh]

Hi @dvaccaro,

May I ask if you have resolved this issue? If so, please mark the helpful reply and accept it as the solution. This will be helpful for other community members who have similar problems to solve it faster.

Thank you.

[v-ssriganesh]

Hi @dvaccaro,
Thanks for contacting the Microsoft fabric community forum.

Role assignments may take some time to propagate. If the user was recently assigned the Owner role, please wait a bit and try again. you mentioned that there are two Azure subscriptions, ensure that there are no tenant-specific settings or restrictions that might be affecting the ability to assign the capacity administrator role.

• In the Power BI Admin Portal, check if there are any specific settings or policies that could be preventing this change. Sometimes, organizational policies can impact role assignments.
• If the UI is not providing clear error messages, I recommend using Azure CLI or PowerShell to assign the role. These tools can sometimes offer more detailed error messages, which may help diagnose the issue. For further information, please refer to the links below:
  https://learn.microsoft.com/en-us/cli/azure/role/assignment?view=azure-cli-latest#az_role_assignment...
  https://learn.microsoft.com/en-us/powershell/azure/new-azureps-module-az?view=azps-8.2.0#role-based-...

If this helps then please Accept it as a solution and dropping a "Kudos" so other members can find it more easily.
Thanks.

[v-ssriganesh]

Hi @dvaccaro,
I hope this information is helpful. Please let me know if you have any further questions or if you'd like to discuss this further. If this answers your question, please Accept it as a solution and give it a 'Kudos' so others can find it easily.
Thank you.

[Sahir_Maharaj]

Hello @dvaccaro,

What I’d do first is make sure the user has the Contributor or Owner role in the Azure subscription that hosts the Power BI Embedded capacity.

Then, double-check that the user is added as a Capacity Admin in the Power BI Admin Portal. If the two Azure subscriptions are tied to different tenants, add the user as a guest in the tenant hosting the capacity and give them the right roles through the Azure Portal.

Also I’d recommend looking at the Access Control (IAM) settings for the capacity resource to confirm everything is set up correctly.

Hope this helps.

[dvaccaro]

Thanks for the response. The users that I'm attempting to add is an "Owner" of the Power BI Embedded capacity and is also a co-administrator of the azure subscription. For some reason it just failes adding the user as a capacity administrator and simple errors with no ability to see the actual full error details.