Forum Discussion
Sharing to a Customer - Pro Premium or do I need Embedded
- Anonymous1 year ago
Hi DBlinder,
Yes, you are right when you activate the Fabric Trial (FT1), it gives you temporary access to Premium capacity (F64 level), which is why your external users can view the reports without needing a Pro license. That’s expected behavior and is mentioned in Microsoft docs too.
So long as your reports are in a Premium workspace, and users are either in your org or added as guests (via Entra B2B), they can view it using just a Free Power BI license.
But once the trial ends, you will need to either:
Go for F64 (Premium) gives full sharing power but is expensive.
Use Power BI Embedded (A SKUs) cheaper (~$750/month) but needs dev setup.
Add external users as guests and share via Premium workspace Free license works here too.
Hope this helps if you have any queries we are happy to assist you further.
Regards,
Harshitha.
Hi DBlinder,
Thank you for reaching out to the Microsoft fabric community forum.
So, even if you add the Power BI report link inside a SharePoint page, and an external user opens that page, they still need proper Power BI access either a Pro license or access through your Premium capacity to see the report. Just logging into SharePoint is not enough.
And yes, technically if someone can open the SharePoint page and see the report, they can copy the report link and share it. But if the person they share it with doesn’t have access, they’ll see a permission error they won’t be able to view the report. So, SharePoint doesn’t remove Power BI security that part still works as usual.
Please go through the link below; it may help resolve your issue.
Solved: PowerBI Embbeded on SharePoint without necessity o... - Microsoft Fabric Community
Hope the above provided information help you resolve the issue, if you have any further concerns or queries, please feel free to reach out to us.
Regards,
Harshitha.
Hi DBlinder,
I hope the information provided above assists you in resolving the issue. If you have any additional questions or concerns, please do not hesitate to contact us. We are here to support you and will be happy to help with any further assistance you may need.
Regards,
Harshitha.
- DBlinder1 year agoNew Member
Dear Har**bleep**a,
Thank you and everyone in the community for your support in my effort to understand the licensing and maze of licensing and services to accomplish what I think is a VERY SIMPLE specification.
Here is what happened:
In the start of a trial of Fabric, a FT1 (Trial version of F1) was assigned to the account for 60-days. Because this is a capacity on the Fabric side and associated with my PowerBI Premium licenses low and behold I now have everything I could ever want or ask for! My embedded PowerBi reports in SharePoint are working with my external user without the need for PowerBI licenses (or Free Fabric PowerBI where externals have a MS registered address). Additonally, my Web embedded now also work with the same security.
All of this is identified as avaialble at this level of capacity in documentation. The reason I didn't look at this was the cost. Microsoft is psycho where it appears that to achieve this the cost is $5K/mo. As a small consulting firm that just wants to share reports with a licensed enterpsie customer of O365 with employees that may or may not have Pro licenses but all of which can have Free Fabic licenses is really freaking lame. There needs to be another teir. How can I grow my business, which has great potential and is growing, on the back of a $60K a year expense.
I want to point out that I don't dismiss the fact that a FREE user may look at a report, MS doesn't derive income from that user, I get it. However, for the greater good and propogation/advancemen/even dominance of this application amoung business users, there must be a more comforntable entry point, cut it in half!
As I have researched, the alternative is the use of PowerBI Embedded. I have a long career in software development and have loads of support and resources, that's not an issue. The issue is, if a company wants a CLEAN and SIMPLE implenetation that can be supported within the business easily, the $5K capacity connected options at enterpise level is the correct solution but out of reach. Imagine, I create a web application just to deliver reports, the cost to do so even if it negligable, maintaince and other. Who wants to do this? And I would do this for the opportunity to use the minimum level of service $750.00 embeded?
Another thought, consider the customer preception. If they are shared dashboards/reports within the O365 "world" security consideration and worry is far more controlable. A web portal by a smaller company screams worry if you are a global enterprise. I would be all over that.
- Anonymous1 year agoNot applicable
Hi DBlinder,
Yes, you are right when you activate the Fabric Trial (FT1), it gives you temporary access to Premium capacity (F64 level), which is why your external users can view the reports without needing a Pro license. That’s expected behavior and is mentioned in Microsoft docs too.
So long as your reports are in a Premium workspace, and users are either in your org or added as guests (via Entra B2B), they can view it using just a Free Power BI license.
But once the trial ends, you will need to either:
Go for F64 (Premium) gives full sharing power but is expensive.
Use Power BI Embedded (A SKUs) cheaper (~$750/month) but needs dev setup.
Add external users as guests and share via Premium workspace Free license works here too.
Hope this helps if you have any queries we are happy to assist you further.
Regards,
Harshitha.- Anonymous1 year agoNot applicable
Hello DBlinder,
I hope the above details help you fix the issue. If you still have any questions or need more help, feel free to reach out. We’re always here to support you.
Regards,
Harshitha.
- R1k911 year ago
Super User
have you considered hosting your customers on your tenant?
you can provide them an account with PRO license and you can basically give them access to <F64 content.