Forum Discussion

Anonymous's avatar
Anonymous
Not applicable
5 years ago
Solved

Sharing reports with external users - Premium capacity

Hi,   I have a pro-licens and a report on a premium capacity that I'd like to share directly with some users external to the organization who don't have pro-licenses. But when I try to share it I j...
Need Help
  • Anonymous's avatar
    Anonymous
    5 years ago

    After some testing I got to this conclusion:

    - It is not possible to share specific reports with an external email-adress that is not already in the AD.
    It is possible though to share a Power BI app.

    - That person then gets an email with a link to the app, and when visiting the link an external guest user account is created in the AD. And it is after this possible to share specifik reports directly with the user.

v-henryk-mstf's avatar
v-henryk-mstf
Icon for Community Support rankCommunity Support
5 years ago

Hi Anonymous ,

 

There are three ways to share report or dashboard with external users:

   1.The content is allocated to Power BI Premium capacity
   2.Share with an external user that has a Power BI Pro license
   3.Invite an external user and assign them a Power BI Pro license

 

According to my understanding, if you share content to external users correctly, you can receive notifications by subscribing and sending emails. 

The correct sharing to external users should be as follows:

 

Learn more about:Share Power BI reports and dashboards with coworkers and others - Power BI | Microsoft Docs

 

After adding again, observe whether you can receive the email notification correctly. If not resolved, please provide detailed error information and let me know immediately. Looking forward to your reply.


Best Regards,
Henry

If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.