Forum Discussion
SharePoint Group Permissions to Power BI Semantic Model
Most Valuable ProfessionalYou can use a Microsoft 365 Group for this. Usually the group needs access to the whole workspace, not a single model, so you create your M365 group which comes with a SharePoint site and a shared mailbox, and then share the workspace with the group from the share menu. Back in the day, Power BI workspaces used to come with M365 groups, but now you need to create them separately.
This is the whole value proposition of the M365 Groups - typically any group collaborating needs multiple things set up (task list, file storage, mailbox), and what these do is essentially give you all of those along with a security group to use for permission that is shared for them all.
Hi Christine, I should have specified that I created a Communication SharePoint site. From what I read a M365 group is only created for a Teams SharePoint site.
- christinepayton
I guess you can create an Azure Active Directory security group instead and share the various things with the security group then if you don't need the SP site-- if you don't have permission to create one, your IT should be willing to set one up for you.
That's a big assumption. It doesn't make sense that we can't use custom groups created in SharePoint/OneDrive or create new ones specifically for Power BI without having to get IT involved.
- christinepayton
You can't even use SharePoint groups in other top-level SharePoint sites, only subsites of the site collection - they don't exist outside that, that's why they can't be used in Power BI. That's probably part of why Microsoft introduced M365 groups with team sites - to give a security group that can be used elsewhere. Communication sites don't create a group that can be used outside of SP though, it is what it is.
