Share report with external

[PBIDev01]

Hello Community,

I’m trying to share a Power BI report with external users who already have a Pro license.

I asked for the creation of an Azure AD group that includes these external users. However, when I attempt to add this group to the sharing permissions of the report link, the group does not appear in the selection list.

Has anyone experienced this issue or knows what might be causing it?

Do I miss a step??

[v-echaithra]

Hi @PBIDev01 ,

May I ask if you have resolved this issue? Please let us know if you have any further issues, we are happy to help.

Thank you.

[v-echaithra]

Hi @PBIDev01 ,

We’d like to follow up regarding the recent concern. Kindly confirm whether the issue has been resolved, or if further assistance is still required. We are available to support you and are committed to helping you reach a resolution.

Thank you.

[v-echaithra · Accepted solution]

Hi @PBIDev01 ,

Thank you @RossEdwards , @GilbertQ , @InsightsByV  for your inputs.

This is expected behavior in Power BI and typically relates to how external users and groups are configured in Azure AD (Entra ID). Even if the users have Pro licenses, they must exist as guest users in your tenant, and the group must be security enabled and visible to be selectable during sharing. If the group doesn’t appear, it’s often due to group type limitations or tenant settings restricting external sharing via groups. As a quick check, try adding an external user directly if that works, the issue is with the group configuration, and your admin may need to adjust or recreate it.

Hope this helps.

[RossEdwards]

On top of the other suggestions.  Did you wait a short time before attempting?  Its quite common for changes made in AD to take time to make its way out to Power BI.

[InsightsByV]

@GilbertQ  is right and should work. Also check :

1) if the group is added in Tenent Setting -> "Guest users can access Microsoft Fabric" (Below)

2) User is added as an external user in your tenant (if that is the case)

[GilbertQ]

Hi @PBIDev01 

Can you please confirm that the Intra ID group that has been created is a security group? If it is not a security group, if you could get one created and then see if that works successfully.