Forum Discussion

PoojaG's avatar
PoojaG
Helper II
5 years ago
Solved

Report level security under one Workspace

Hello, We have one Premium Workspace alloted for our reports to be published and viewed. As the scope of our project increases, we need to add multiple reports under same workspace.  My question is...
Data Protection
  • blopez11's avatar
    blopez11
    5 years ago

    Do not give your report consumers workspace access, instead share specific reports from that workspace with them

     

    If you have  a large number of consumers for say, report A, then create a security group, add the users to the security group, then share the report with the security group

     

    Thanks,

Anonymous's avatar
Anonymous
Not applicable
5 years ago

PoojaG  currently i do not think Power Bi has that option to restrict reports with respect to RLS applied.

 

However you can  make use of RLS and set roles so that user get to see only the respective data and all other data will be blank.

  • PoojaG's avatar
    PoojaG
    Helper II
    5 years ago

    Anonymous  thanks for your response. We are not going to create an App using the reports under Workspace. In that case, wouldn't the solution provided by blopez11 work?

    • Anonymous's avatar
      Anonymous
      Not applicable
      5 years ago

      PoojaG  Yes it does work ..... However, make sure that all the users need to have pro license..If Power bi content is pro then user who consumes the data should also have pro license.

      If this helped you please mark this as accepted solution

      • Anonymous's avatar
        Anonymous
        Not applicable
        5 years ago

        hi PoojaG - if you have a premium workspace and want to share different reports to different users then best approach would be to grant report level access as required (even for non pro users) - also as mentioned by blopez11 you should create Security groups for access control if you have a large number of users

         

        Also I am assuming the 3 reports are showing different metrics/KPIs and not different only from the prospective of data - if it is only different based on data that users need to see then you should explore the option of RLS - Deploy just 1 report with RLS setup
        Please refer to the the steps in the Microsoft documentation to create and assign members to specific roles for RLS
        https://docs.microsoft.com/en-us/power-bi/admin/service-admin-rls


        Also RLS is only applied to users with "Viewer" access to reports; RLS will not apply to users with other levels of access.

         

        Please mark the above comment as a solution to help others find it more quickly. Also please provide a 👍 if my comment helped with solving your issue. Thanks!