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Helper IIIReport access to external users through secure Sharepoint site
If you need to grant access to a report to specific external users, I would recommend inviting them explicitly by adding them as viewers on the report by name, not using the sharing link. You want to be able to see the specific users who have access, especially with external sharing. Sharing a report will only grant access to the report, not to the workspace, as long as you aren't adding them as workspace viewers.
Most Valuable ProfessionalIf you need to grant access to a report to specific external users, I would recommend inviting them explicitly by adding them as viewers on the report by name, not using the sharing link. You want to be able to see the specific users who have access, especially with external sharing. Sharing a report will only grant access to the report, not to the workspace, as long as you aren't adding them as workspace viewers.
peterg0417Got it. So specifically add those users' emails. And this will also enable them to view the report on a SharePoint site as well, ya?
- christinepayton
It should, if they also have permission on the SP site. I would just create a tester Microsoft account and invite it if you want to iron out all the complications and test access. Make sure to use a private browsing window when testing though.
Thanks for the reply from christinepayton , please allow me to provide another insight:
Hi,peterg04171.First of all, you can choose to share to "Special User Groups" in the Sharing Report, so that it can be shared to external users you have invited in b2b and satisfy the requirement that you don't want them to see the rest of the workspace, and since you are in Premium capacity, you don't have to worry about their license restrictions, here are Related Links:
Share Power BI reports and dashboards with coworkers and others - Power BI | Microsoft LearnDistribute content to external guest users with Microsoft Entra B2B - Power BI | Microsoft Learn
2.Secondly, you can choose to add a subscription for them, so that if you need to share reports on a recurring basis, they can also access the content between emails.
Here's the relevant link:
Email subscriptions for reports and dashboards in the Power BI service - Power BI | Microsoft Learn
3.Then, you can also choose to generate the report as a static file, for example, pdf or ppt, they can also view the report content, here is the relevant link：
Export reports to PDF - Power BI | Microsoft Learn
4.Finally, there is the way you want to use the sharepoint URL link, but the SharePoint Online embedded report does not automatically grant the user permission to view the report, and you need to set up the view permissions in Power BI. Here is a link to the relevant documentation:
Embed a report web part in SharePoint Online - Power BI | Microsoft LearnBest Regards,
Leroy Lu
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