Forum Discussion
Premium workspace
Hi, Maha16
The premium capacity workspace mentioned by rajendraongole1 here is the same thing as your premium workspace. Your colleagues can access reports without a license. If you want them to be able to refresh on demand, they have to be in the role of a member or Contributor of the workspace at the very least.
If you want to share it with users outside the organization, you can try this method：
https://docs.microsoft.com/power-bi/admin/service-admin-azure-ad-b2b
The guest user must have the proper licensing in place to view the content that you shared.
There are a few ways to make sure the user has a proper license: use Power BI Premium, assign a Power BI Pro license, get a Premium Per User (PPU) license, or use the guest's Power BI Pro license.
There is another way to share for external users, publishing to the web. However, when you use Publish to web, anyone on the Internet can view your published report or visual. This method is not safe.
Publish to Web: Publish to web from Power BI - Power BI | Microsoft Docs
Best Regards,
Community Support Team _Charlotte
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.
Hi Maha16 - Premium Capacity is the infrastructure, while a Premium Workspace is a workspace hosted on that infrastructure.
If you publish to a Premium Workspace, as long as the workspace is tied to Premium Capacity, your colleagues can view and interact with the reports without errors even if they have a free license.
Hope this helps.
Hi Maha16
When you publish a report to a Premium workspace, users with the appropriate roles can perform on-demand refreshes. Here’s how it works:
Roles Required for On-Demand Refresh:
Admin, Member, or Contributor: Users assigned any of these roles in the Premium workspace can perform on-demand refreshes.
Viewer: Users with the Viewer role cannot perform on-demand refreshes.
Viewing and Interacting with Reports
For your colleagues to view and interact with the reports, they need the appropriate licenses and permissions:
Licenses:
Power BI Pro or Premium Per User (PPU) License: Users need one of these licenses to view and interact with reports in a shared workspace.
Free License with Premium Capacity: If the workspace is in a Premium capacity, users with free licenses can view and interact with the reports.
Error: “Organization doesn’t allow its users to purchase Microsoft Fabric free”:
This error indicates that your organization has disabled self-service sign-up for Microsoft Fabric free licenses. Users will need to be assigned a Power BI Pro or PPU license by an admin to access the reports.