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Maha16's avatar
Maha16
Frequent Visitor
1 year ago
Solved

Premium workspace

Hi,  I have created power bi report in desktop version and published to "my workspace". And after that, copied the browser url of my power bi report and shared it with my colleagues. And i gave the...
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  • Anonymous's avatar
    Anonymous
    1 year ago

    Hi, Maha16 

     

    The premium capacity workspace mentioned by rajendraongole1  here is the same thing as your premium workspace. Your colleagues can access reports without a license. If you want them to be able to refresh on demand, they have to be in the role of a member or Contributor of the workspace at the very least.

     

    If you want to share it with users outside the organization, you can try this method：

    https://docs.microsoft.com/power-bi/admin/service-admin-azure-ad-b2b

    The guest user must have the proper licensing in place to view the content that you shared.

    There are a few ways to make sure the user has a proper license: use Power BI Premium, assign a Power BI Pro license, get a Premium Per User (PPU) license, or use the guest's Power BI Pro license.

     

    There is another way to share for external users, publishing to the web. However, when you use Publish to web, anyone on the Internet can view your published report or visual. This method is not safe.

    Publish to Web: Publish to web from Power BI - Power BI | Microsoft Docs

     

    Best Regards,

    Community Support Team _Charlotte

    If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

  • rajendraongole1's avatar
    rajendraongole1
    1 year ago

    Hi Maha16 - Premium Capacity is the infrastructure, while a Premium Workspace is a workspace hosted on that infrastructure.

    If you publish to a Premium Workspace, as long as the workspace is tied to Premium Capacity, your colleagues can view and interact with the reports without errors even if they have a free license.

     

    Hope this helps.

zenisekd's avatar
zenisekd
Super User
1 year ago

Hi, 

several roles can refresh datasets depending on their permissions. Here are the primary ones:

  1. Dataset Owner: The person who owns the dataset (typically the one who published it) can configure and manually refresh the dataset.

  2. Workspace Admin: Users with Admin rights in a Power BI workspace can refresh all datasets within that workspace.

  3. Member and Contributor Roles: Both Members and Contributors in a workspace can also refresh datasets. Contributors can refresh any dataset, and Members have almost full access, including dataset refresh.

  4. Scheduled Refresh: If a scheduled refresh is set up, Power BI will refresh the dataset automatically based on the schedule without requiring manual intervention. The ability to set up scheduled refreshes typically belongs to the dataset owner or workspace admins/members.

  5. Capacity Admin (for Premium capacities): In Power BI Premium workspaces, the capacity admin can control dataset refreshes at a more granular level, including managing refreshes across multiple datasets.

    In general, it is a bad practice to create a report in your personal workspace and share it and use it. You should create a regular workspace. 

Concerning the sharing and access, if you share a report, the users should have a licence, unless you have a premium capacity (which is expensive and is not the same as premium workspace). So the users need to have PRO licence or higher. There is also an option of publicly sharing the report to web.