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thebat276
Frequent Visitor

PowerBI and SharePoint Document Library as a Data Source

‎08-30-2022 03:48 PM

Will a PowerBI dashboard encounter any issues with displaying data if I exceed the SharePoint Document  Library List view threshold of 5000? The PowerBI dashboard will be what a user uses to search through data,SharePoint is just a repository, we are only using it to store data not view it. 

 

Can someone share some insight?

 

 

 

 

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edhans
Community Champion
Community Champion

‎08-30-2022 06:58 PM

I've done more than 5,000, but I am not sure where the limit is, and it is not Power BI, it is what SP will return.

 

I would advise using the SharePoint.Contents connector instead of SharePoint.Files. Just create the connection as normal, then when you are looking at the file list, change the formula to use the SharePoint.Contents connector. it will now let you drill through to folders. As long as no folder has more than 5K files in it, you'll have no problem.

 

The downside is, you can only see one folder at a time, so if files are spread across folders, it is less ideal.



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edhans
Community Champion
Community Champion

‎08-30-2022 06:58 PM

I've done more than 5,000, but I am not sure where the limit is, and it is not Power BI, it is what SP will return.

 

I would advise using the SharePoint.Contents connector instead of SharePoint.Files. Just create the connection as normal, then when you are looking at the file list, change the formula to use the SharePoint.Contents connector. it will now let you drill through to folders. As long as no folder has more than 5K files in it, you'll have no problem.

 

The downside is, you can only see one folder at a time, so if files are spread across folders, it is less ideal.



Did I answer your question? Mark my post as a solution!
Did my answers help arrive at a solution? Give it a kudos by clicking the Thumbs Up!

DAX is for Analysis. Power Query is for Data Modeling


Proud to be a Super User!

MCSA: BI Reporting
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