Skip to main content
cancel
Showing results for 
Search instead for 
Did you mean: 

Prepping for a Fabric certification exam? Join us for a live prep session with exam experts to learn how to pass the exam. Register now.

Reply
thebat276
Frequent Visitor

PowerBI and SharePoint Document Library as a Data Source

Will a PowerBI dashboard encounter any issues with displaying data if I exceed the SharePoint Document  Library List view threshold of 5000? The PowerBI dashboard will be what a user uses to search through data,SharePoint is just a repository, we are only using it to store data not view it. 

 

Can someone share some insight?

 

 

 

 

1 ACCEPTED SOLUTION
edhans
Super User
Super User

I've done more than 5,000, but I am not sure where the limit is, and it is not Power BI, it is what SP will return.

 

I would advise using the SharePoint.Contents connector instead of SharePoint.Files. Just create the connection as normal, then when you are looking at the file list, change the formula to use the SharePoint.Contents connector. it will now let you drill through to folders. As long as no folder has more than 5K files in it, you'll have no problem.

 

The downside is, you can only see one folder at a time, so if files are spread across folders, it is less ideal.



Did I answer your question? Mark my post as a solution!
Did my answers help arrive at a solution? Give it a kudos by clicking the Thumbs Up!

DAX is for Analysis. Power Query is for Data Modeling


Proud to be a Super User!

MCSA: BI Reporting

View solution in original post

1 REPLY 1
edhans
Super User
Super User

I've done more than 5,000, but I am not sure where the limit is, and it is not Power BI, it is what SP will return.

 

I would advise using the SharePoint.Contents connector instead of SharePoint.Files. Just create the connection as normal, then when you are looking at the file list, change the formula to use the SharePoint.Contents connector. it will now let you drill through to folders. As long as no folder has more than 5K files in it, you'll have no problem.

 

The downside is, you can only see one folder at a time, so if files are spread across folders, it is less ideal.



Did I answer your question? Mark my post as a solution!
Did my answers help arrive at a solution? Give it a kudos by clicking the Thumbs Up!

DAX is for Analysis. Power Query is for Data Modeling


Proud to be a Super User!

MCSA: BI Reporting

Helpful resources

Announcements
May PBI 25 Carousel

Power BI Monthly Update - May 2025

Check out the May 2025 Power BI update to learn about new features.

Notebook Gallery Carousel1

NEW! Community Notebooks Gallery

Explore and share Fabric Notebooks to boost Power BI insights in the new community notebooks gallery.

May 2025 Monthly Update

Fabric Community Update - May 2025

Find out what's new and trending in the Fabric community.

Top Solution Authors