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powerbihelp87's avatar
powerbihelp87
Icon for Helper V rankHelper V
1 year ago
Solved

Power Premium Per User Workspace Share to Premium Workspace

if we have a PPU Workspace and then want to share the report to a Premium workspace will the users need any license?     We have Premium P2 but a couple reports are taking up a lot of the capacity...
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  • Anonymous's avatar
    Anonymous
    1 year ago

    Hi powerbihelp87,

     

    You're right, the capacity impact depends on where the semantic model (dataset) resides, not just where the report is stored. Just copying a report to Premium does NOT move the workload. The dataset's location determines where processing happens. 

    When you copy a report from a PPU workspace to a Premium workspace, the report itself is transferred, but the dataset (semantic model) remains in its original PPU workspace unless you also transfer the dataset explicitly. This means the query workload (and refresh impact) remains in PPU, not in Premium. 

     

    Please go through the following links to get a better understanding of PPU and Premium licenses.

    Power BI Premium Per User - Power BI | Microsoft Learn

     

    If I misunderstand your needs or you still have problems on it, please feel free to let us know.  

    Best Regards,
    Hammad.
    Community Support Team

     

    If this post helps then please mark it as a solution, so that other members find it more quickly.

    Thank you.

     

PStoelman's avatar
PStoelman
New Member
1 year ago

If you move reports to a Premium P2 workspace, users won’t need Pro or PPU licenses to view them. However, if the dataset stays in a PPU workspace, users will still need a Pro or PPU license.

For a more cost-effective solution, consider Datatako. It allows you to share Power BI reports with anyone, even without requiring additional Pro or PPU licenses. This could help streamline your reporting process without worrying about licensing issues.