Forum Discussion
Options for Sharing Power BI Content Externally
With Microsoft Fabric, I am bit unclear on what Microsoft's offering is around external sharing in scenarios where someone wants to make a Power BI accessible to an external user without having to worry about PBI Pro licenses or setting up the users in Entra ID. I have worked on projects previously where I have used a Power BI Embedded capacity (A SKU) or with a custom web front-end to embed their reports using the "App Owns Data" approach - user management and report access is handled in the web application and you only need to assign a license to the Service Principal account that accesses the REST APIs and the workspace containing the reports. Is this still the only option we have today?
I also have some further questions:
1. Can I embed a report that is published in a Fabric workspace instead of an embedded workspace?
2. If the Fabric workspace is not F64 or higher, what implications does that have from a licensing perspective - does the "App Owns Data" approach described above still work?
If you are still using the app owns data in approach for embedding power bi reports, you can use it as is today and you can use the F SKU instead of the A SKU it will work as it previously did.
5 Replies
If you are still using the app owns data in approach for embedding power bi reports, you can use it as is today and you can use the F SKU instead of the A SKU it will work as it previously did.
Thanks GilbertQ - and it doesn't matter what F SKU this is? As long as the Service Principal has a Power BI Pro license I can do this on an F2?
Hi CoulterJames2,
Yes, as long as the Service Principal has a Power BI Pro license, you can use the F2 SKU for the "App Owns Data" approach, and it will function as expected. The specific F SKU version (e.g., F1, F2, etc.) is not important as long as the Service Principal has the appropriate Pro license.
Glad I could assist! If this answer helped resolve your issue, please mark it as Accept as Solution and give us Kudos to guide others facing the same concern.
Thankyou.Hi v-sgandrathi
how we can assign PPU or Pro license to Service Principal?
