Manage Alerts (Power BI) and Power Automate Issues

Hello CJ13 ,

For this problem, my advice is using service account. For long-term flows (like alert triggers, email notifications, etc.), your org should use a dedicated Power BI/Power Automate service account with a non-expiring license.

This avoids the "person leaves and everything breaks" problem.

After creating service account, sadly but you should create alerts manually again.

Since Power Automate only shows the alert name, and Power BI doesn't expose a full list, manually check the dashboard where the alert was originally pinned.

If this solved your issue, please mark it as the accepted solution. ✅

Hi CJ13 

Thank you for being part of the Microsoft Fabric Community.
Yes ​you are correct in your understanding.
Alerts created in shared workspaces are tied to the individual user who set them. If that user leaves the organization and their account is deleted, those specific alerts will no longer function. Other users won't be able to view or manage these alerts.
Alerts set up in a user's personal workspace are also exclusive to that user. Once their account is removed, these alerts are deleted and cannot be recovered.​

If the above information is helpful, please give us Kudos and mark the response as Accepted as solution.
Best Regards,
Community Support Team _ C Srikanth.