Forum Discussion
Advocate IILive report embed - PowerPoint Export for Power BI reports
Hi sba_ur,
Exporting a live report in PowerPoint shows an embeded version of the report, fully functional.THe live connection only works if the windows account that is running PowerPoint also has access to the report, so if you share the file, data will not be accessible.
When you export a report to PowerPoint and open it, at the bottom is this dropdown:
This allows you to select what data is in the PowerPoint.
If a user doesn't have access to the report, and it's set to Live data or Snapshot in PowerPoint, this is what they see when they open the file:If you found this helpful, cosnider giving Kudos. If I solved your problem or answered your question, mark this post as a solution.
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Super UserHi sba_ur
When you embed a Power BI report into PowerPoint using the Power BI add-in, the “live” report is essentially a dynamic connection rather than a static copy of the data. Technically, it acts like a live link to the report hosted in the Power BI service. When you open the PowerPoint file and interact with the embedded report—such as filtering, slicing, or drilling down—the add-in queries the Power BI service in real time to retrieve the latest visuals and data. It does not embed a full copy of the underlying data model into the PowerPoint file; the data remains on the Power BI service, and the visuals are rendered based on that live connection. Access to the data model or any detailed tables is still controlled by Power BI permissions. If the add-in were not blocked, users would still need the appropriate Power BI access to see or interact with the report; the embedded report does not bypass security or provide a standalone copy of the dataset. Essentially, the PowerPoint add-in provides a live view of the report, but it is dependent on the service for both visuals and data.