How to set-up RLS for users with different email aliases

[jnoel100]

I have an existing report that uses rls that filters on the users, and has been working fine so far. However it doesn;t seem to be working for one user who recently changed email, while user principal name has stayed the same.

Is there a way to check both email and user principal name when managing roles for RLS?

[v-jialongy-msft · Accepted solution]

Hi @jnoel100 ,

Your question is, how do you set up RLS for users with different email aliases

If the user has multiple emails, you may want to account for this in the DAX expression. One way to do this is to create a list of users with all email aliases and match them in a DAX expression

For example, if you have a salesperson with multiple email aliases, you may need a secondary form, UserEmails, that contains the primary email and aliases

Then you can use expressions like the following

This expression ensures that the current user's email address (whether primary or alias) matches at least one of the UserEmails tables

Best regards

Jayleny