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tplatt's avatar
tplatt
New Member
9 years ago

How secure is sharing with an external organization (Power BI Premium)?

I am evaluating PowerBI Premium (P1).   I understand it's capacity licensed for readers - so our Pro licensed users  can share published dashboards/apps with clients or customers that our outside of our organization.  How does that work?  I know from the videos we share a link via email, but the customer then has to register for a PowerBI.com account? (Assume they are not an Office 365 customer).

 

What happens when they are an office 365 customer?  They will have to use their own password to access it? 

 

I would appreciate if someone could clarify this. 

 

Can someone share what the email looks like on receiving side (i.e. the invite email that goes to the external organization).

3 Replies

  • GilbertQ's avatar
    GilbertQ
    Icon for Super User rankSuper User
    9 years ago

    Hi tplatt

     

    When the customer is an existing O365 customer they will still be able to accecss and view the report. The difference is that when they click on the link from the email, the Power BI report will open in the Power BI Service, but it will not be part of their current Power BI reports.

     

    As you can see below there is no options on the left hand side once the user has clicked on the report. This is due to the fact that the external user is accessing the report in your Power BI tenant. So because of this the reports are not part of their reports (I hope that this makes sense)

     

     

    And then this is what the email looks like once sent to an external user.

     

  • v-jiascu-msft's avatar
    v-jiascu-msft
    Icon for Microsoft Employee rankMicrosoft Employee
    9 years ago

    Hi tplatt,

     

    Please reference: powerbi-service-share-unshare-dashboard.

     

    I quote some items more about Security.

    1. With sharing, whether you share content inside or outside your organization, you and your recipients need a Power BI Pro license.

    2. Everyone you share your dashboard with can see it and interact with your reports in Reading View. They can't create reports or save changes to existing reports.

    3. The dashboard owner can turn resharing on and off.

    4. "Share content with external users" can be shut down.

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

    Best Regards!

    Dale

  • v-jiascu-msft's avatar
    v-jiascu-msft
    Icon for Microsoft Employee rankMicrosoft Employee
    9 years ago

    Hi tplatt,

     

    Could you please mark the proper answer as solution or share the solution if it's convenient for you? That will be a big help to the others.

     

    Best Regards!
    Dale