Guest users access

[DiKi-I]

Hi,

I have a free trial Fabric capacity. I added some users as guest users in my tenant and then shared the Power BI app with guest users. Will they be able to access the report?

note: from admin portal guest users are enabled and the users have been added to power bi app.

[v-sgandrathi · Accepted solution]

Hi @DiKi-I 
Thank you for reaching out to the Microsoft Fabric Community forum.

Yes, guest users will be able to access the reports shared through the Power BI app published from a Fabric trial capacity without needing an individual license. This trial capacity functions similarly to a Premium Per Capacity license, allowing our guest users to easily consume the content without requiring a Power BI Pro license.

If this post clears your doubt, please give us Kudos and consider marking Accepting it as a solution to guide other members in finding it more easily.

Best Regards,
Sahasra.

[Poojara_D12]

Hi @DiKi-I 

Guest users can access shared Power BI reports only if:

1. They have a Power BI Pro license (in your tenant or their own).
2. The report is hosted in a Premium capacity workspace (Fabric trial doesn't include Premium features).

Ensure:

• Guest users are enabled in your tenant admin settings.
• You explicitly grant access to the dataset and reports.

For easier external sharing, consider using a Premium Capacity workspace.

Did I answer your question? Mark my post as a solution, this will help others!

If my response(s) assisted you in any way, don't forget to drop me a "Kudos" 🙂

Kind Regards,
Poojara
Data Analyst | MSBI Developer | Power BI Consultant
Consider Subscribing my YouTube for Beginners/Advance Concepts: https://youtube.com/@biconcepts?si=04iw9SYI2HN80HKS 

[v-sgandrathi · Accepted solution]

Hi @DiKi-I 
Thank you for reaching out to the Microsoft Fabric Community forum.

Yes, guest users will be able to access the reports shared through the Power BI app published from a Fabric trial capacity without needing an individual license. This trial capacity functions similarly to a Premium Per Capacity license, allowing our guest users to easily consume the content without requiring a Power BI Pro license.

If this post clears your doubt, please give us Kudos and consider marking Accepting it as a solution to guide other members in finding it more easily.

Best Regards,
Sahasra.

[v-sgandrathi]

Hi @DiKi-I,

May I ask if you have gotten this issue resolved?

If it is solved, please mark the helpful reply or share your solution and accept it as solution, it will be helpful for other members of the community who have similar problems as yours to solve it faster.

Regards,
Sahasra.

[v-sgandrathi]

Hi @DiKi-I,

Since we haven't heard back from you yet, I'd like to confirm if you've successfully resolved this issue or if you need further help?
If you've already resolved the issue, you can mark the helpful reply as a solution so others know that the question has been answered and help other people in the community. Thank you again for your cooperation!

Regards,
Sahasra.

[TomMartens · Accepted solution]

Hey @DiKi-I ,

in addition to what @v-sgandrathi mentioned you have to be aware of the following:

The Fabric Trial license is an F64 Fabric capacity, an F64 corresponds to a Power BI Premium P1 capacity.

If you stick with Fabric after the trial but use a smaller Fabric capacity size than F64, e.g., F32 or F8, then all your app users need a Pro License, including internal app users and external guest users.

Regards,

Tom

[DiKi-I]

Thank you Tom for your quick response.

Sorry I mean to say reports published as app. I have added them in the power bi app.

I am only concerned that I have published the app from free fabric trail capacity.

Do users also need any kind of licence to access the app?

[TomMartens]

Hey @DiKi-I ,

assuming you are following this article: https://learn.microsoft.com/en-us/power-bi/enterprise/service-admin-azure-ad-b2b, then the simple answer is: yes!

But being more precise: if you added the guest users to the app, then these users will be able to access all the content inside the app. I mention this because you explicitely mentioned that you shared the app with guest users, but then you ask for a report.

Please be aware that the report inside the workspace and inside the app are two different items. This also explains why updating the app is required after publishing a changed report to the workspace.

Hopefully, this helps to answer your question.

Regards,

Tom