Forum Discussion

kevinengine's avatar
kevinengine
New Member
2 years ago

Guest User Edit Ability

We are attempting to give an guest Azure Ad user edit access to one of our Workspaces (Embedded Capacity). The user can access the reports, save copies, make personal changes but cannot create new vi...
Need Help
collinq's avatar
collinq
Super User
2 years ago

Hi kevinengine ,

 

The user will need to have at least Contributor level access to the workspace for this to work.

 

In the report itself, you should also turn on the "Peronsalize Visuals" in the Report Settings section.

 

Let us know if this resolves the issue!

 

  • kevinengine's avatar
    kevinengine
    New Member
    2 years ago

    We've tried both contributor and member access to the workspace with no luck. The user can personalize visuals but we would like to give them full edit ability on the workspace. When they open a report the Edit button is not available to them.

    • Anonymous's avatar
      Anonymous
      Not applicable
      2 years ago

      Hi, kevinengine 

       

      Given that guest users have a Pro license and can access reports, but can't create new visuals or reports, this behavior meets the known limitations of guest users in embedded capacity. According to the documentation, guest users face certain limitations, including the inability to publish or update reports to the Power BI service directly from Power BI Desktop, which may affect their ability to view the Edit button or create new content in the workspace. You can check the following link:

       

      Distribute content to external guest users with Microsoft Entra B2B - Power BI | Microsoft Learn

       

      Or you can try setting them up in the admin role in your workspace.

       

      How to Get Your Question Answered Quickly 

      Best Regards

      Yongkang Hua

      If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

      • kevinengine's avatar
        kevinengine
        New Member
        2 years ago

        Unless I've misunderstood the link, the inability to edit is only from the Desktop and publishing to the service. These users cannot edit in the service. The sentence bolded below makes it appear that editing is available.

         

         

        • Some experiences aren't available to guest users even when they have higher-level permissions. To update or publish reports, guest users need to use the Power BI service, including Get Data, to upload Power BI Desktop files. The following experiences aren't supported:

          • Direct publishing from Power BI desktop to the Power BI service
          • Guest users can't use Power BI desktop to connect to service semantic models or dataflows in the Power BI service
          • Sending ad hoc invites isn't supported for workspace access lists
          • Guest users can't install a Power BI Gateway and connect it to your organization
          • Guest users can't install apps published to the entire organization
          • Guest users can't use Analyze in Excel
          • Guest users can't be @mentioned in commenting
          • Guest users who use this capability should have a work or school account